Country Village HOA January 2018 Operating Statement

			January		YTD		2018 Budget
REVENUE:
Maintenance Fees			$17,280.00				$207,360.00
Actual Deposits:			<$17,949.00>
Interest			$24.30				$75.00
Miscellaneous			$-				$-
Total:			$17,304.30				$207,435.00
EXPENSES:
BUILDING MAINTENANCE
Repairs			$372.00				$26,000.00
Painting							$20,000.00
Gutters							$6,000.00
Deck Structure			$717.04				$12,000.00
Deck Flooring							$6,000.00
Roofs			$1,224.00				$1,000.00
COMMON GROUNDS:
Entrances			$72.00				$-
Concrete							$1,500.00
Step Repair							$1,500.00
Step Replacement							$3,500.00
Street Lights			$186.50				$2,225.00
Common Area
Mailboxes							$1,500.00
Drainage							$2,000.00
Limb/Trash Pick-up			$736.00				$4,500.00
Vegetation Control							$1,500.00
LANDSCAPE:
Mowing							$15,600.00
Fertilization							$3,500.00
Leaf Removal							$5,500.00
Seeding			$110.62				$1,500.00
Shrub Trimming			$110.00				$2,500.00
Tree Trimming							$4,000.00
Tree Removal			$704.00				$15,000.00
Snow Removal			$3,016.28				$6,000.00
ADMINISTRATION:
Management			$761.00				$9,132.00
Office			$127.28				$1,000.00
Insurance			$2,491.74				$30,000.00
Legal			$78.00				$6,000.00
RESERVE:			$-				$15,000.00
Total:			$10,706.46				$203,957.00
Income:			$6,597.84				$3,478.00

2019 Country Village Meeting Dates

The Board meeting dates for 2019 are: January 14, March 11, May 13, July 8, September 9. Annual meeting tentative date is November 11. 

November 2018 Annual Meeting Minutes

COUNTRY VILLAGE HOMEOWNERS ASSOCIATION

Annual Meeting

Minutes – November 12, 2018

Attendees:                      Sharon Eichmann, Max Roe, Betty Shaw, Jane Stevenson

PSG:                                  Larry Edwards, Susan Keene

The meeting was called to order at 7:05 pm by Max Roe.

Presiding President, Max Roe introduce the board member, Sharon Eichmann, Jane Stevenson and Betty Shaw.  John Hedge is ill and not present.

Jane Stevenson, Secretary, read the minutes from the November 13, 2017 annual meeting. 

Max Roe asked if there were any comments or questions to the Secretaries report.  None were noted.  Homeowner Barbara Kaiser motioned to accept the minutes as read, Kendra Meeks seconded the motion.  Motion was approved by members present.

Jane Stevenson read the Treasurer’s on behalf of John Hedge,

Total Assets:                            Checking account    $41,440.70

                                                   Savings Account      $50.12

                                                   Reserve                     $47,780.24

                                                   Maintenance Fees  $900.21

                                                          TOTAL                  $90,171.27

Capital:                                     Net Worth                  $76,243.44

                                                   YTD Income               $13,927.83

                                                           TOTAL                 $90,171.27

No one presented their name to run for the board.  Jane Stevenson and John Hedge have served for 3 years and their positions were up for election.  Both have agreed to remain as board members as there was no opposition.

The Budget for 2019 does not necessitate an increase in the monthly fee of $160.00.  Therefore, no vote is needed.  There will be 4 buildings for repair and painting in 2019.  Also, a new lawn services will be taking over in 2019.  There will be a newsletter out the first of the year and specifics about both will be in the newsletter.

Questions were raised about tree work.  Max indicated there are several trees that need to be removed as they are causing considerable damage to concrete surfaces. 

Leaves will hopefully be cleaned up before Thanksgiving.

Doggie Waste Stations that were discussed at the last annual meeting were further investigated and the board evaluated in January.  It was decided that the installation of waste stations was not practical.  You can’t make people take responsibility.

Max Welcomed new Homeowners Mr. and Mrs. Williams of Stillmeadow.

No further questions or comments were made.  Jane Stevenson motioned to adjourn and Sharon Eichmann seconded the motion.  The meeting was adjourned at 7:45pm.

                                         

Respectfully,

Jane Stevenson, Recording Secretary

September 2018 Board Minutes

COUNTRY VILLAGE HOMEOWNERS ASSOCIATION

Minutes – September 10, 2018

Attendees:                                    Sharon Eichmann, Max Roe, Betty Shaw, Jane Stevenson,

Absent:                                          John Hedge

PSG:                                               Larry Edwards, Susan Keene

Homeowners:                              Kathy Messer, Steve Linson, Marcia Williams, Pat Alexander

The meeting was called to order at 7:00 pm by Max Roe. 

Financials were presented by Susan Keene.    Susan stated Invoice CV18-0624 from June, that lists two properties, 212 and 214 Andrews have been corrected to the proper community.  Sharon Eichmann made a motion to accept, Betty Shaw Seconded the motions.  So Moved.

Max welcomed new homeowner Marcia Williams.

We are seeking bids for lawn services and snow removal.

No further business, the meeting was adjourned at 7:45 pm.

Annual Meeting is November 12, 2018 at the Eastern Club House at 7:00pm.

Respectfully,

Jane Stevenson, Recording Secretary

July 2018 Board Minutes

COUNTRY VILLAGE HOMEOWNERS ASSOCIATION

Minutes – July 9, 2018

Attendees:                                     Sharon Eichmann, Max Roe, Betty Shaw, Jane Stevenson,

Absent:                                             John Hedge

PSG:                                                     Larry Edwards, Susan Keene

Homeowners:                              Kathy Messer, Jim Vernon, Steve Linson, Veronica Coleman

The meeting was called to order at 7:00 pm by Max Roe. 

Financials were presented by Susan Keene.  Jane Stevenson asked a couple of questions.  Invoice CV18-0604 does not document the property that was being serviced by PSG.  Susan stated it was not provided.  This needs to be corrected.  Invoice CV18-0624 lists two properties, 212 and 214 Andrews.  These are not CV properties.  Susan will investigate.  Max Roe asked about Gutter issues at 3159 Stillmeadow.  Larry reported a gutter company was contacted to investigate and make repairs.  Item is resolved.  No further questions, Sharon Eichmann made a motion to accept, Betty Shaw Seconded the motions.  So Moved.

Issues with noise at 7932 Sunfield.  Homeowners are directed to contact the Mayors Action Line to report this issue.  Seems work is being done in a garage starting after dark and going on for several hours.  This is in violation of noise ordinances for Marion County.

Larry reported that buildings are being prepared for painting. 

Jane asked if we will be working on Budget for 2019 at the September Meeting.  Susan stated she did not see any increases.  This led to a discussion regarding the numerous occurrences and cost of the trash pick ups throughout the community and the dump fees.  We are close to the budgeted amount.  Susan and Larry both pointed out this is the busiest time of the year with buildings being prepared for painting.  Did not see it was on-going.  Jane then stated that the mowing crew did not seem to be living up to the contract.  There was much discussion at which time Larry agreed to contact the company and express our concerns.  This is a one-year contract so we may be looking for a new lawn service.

No further business, the meeting was adjourned at 7:25 pm.

Next meeting will be held on September 10, 2018 at 7:00 pm at the Harrision.

Respectfully,

Jane Stevenson, Recording Secretary

August 2018 Financials

		August
Assets:
Indiana Members CU Checking		$31,437.29
Indiana Members CU Savings		$50.10
RESERVE:
Indiana Members CU Money Market		$47,716.36
ACCOUNTS RECEIVABLE:
Maintenance Fees		$4,335.36
Total:		$83,539.11
Capital:
Net Worth		$76,182.95
YTD Income		$7,356.16
Total:		$83,539.11
Outstanding Checks:

					YTD		2018 Budget
REVENUE:
Maintenance Fees					$138,240.00		$207,360.00
Actual Deposits:					<$150,914.84>
Interest					$214.17		$75.00
Miscellaneous					$-		$-
Total:					$138,454.17		$207,435.00
EXPENSES:
BUILDING MAINTENANCE
Repairs					$19,403.96		$26,000.00
Painting					$14,000.06		$20,000.00
Gutters					$4,930.00		$6,000.00
Deck Structure					$14,070.76		$12,000.00
Deck Flooring					$884.40		$6,000.00
Roofs					$3,368.57		$1,000.00
COMMON GROUNDS:
Entrances					$288.00		$-
Concrete					$-		$1,500.00
Step Repair					$285.00		$1,500.00
Step Replacement					$-		$3,500.00
Street Lights					$1,489.97		$2,225.00
Common Area
Mailboxes					$834.05		$1,500.00
Drainage					$1,159.54		$2,000.00
Limb/Trash Pick-up					$4,166.00		$4,500.00
Vegetation Control					$1,077.00		$1,500.00
LANDSCAPE:
Mowing					$3,040.56		$15,600.00
Fertilization					$2,316.55		$3,500.00
Leaf Removal					$-		$5,500.00
Seeding					$613.69		$1,500.00
Shrub Trimming					$3,549.00		$2,500.00
Tree Trimming					$4,684.00		$4,000.00
Tree Removal					$704.00		$15,000.00
Snow Removal					$9,172.57		$6,000.00
ADMINISTRATION:
Management					$6,088.00		$9,132.00
Office					$525.00		$1,000.00
Insurance					$20,044.28		$30,000.00
Legal					$5,028.05		$6,000.00
RESERVE:					$9,375.00		$15,000.00
Total:					$131,098.01		$203,957.00
Income:					$7,356.16		$3,478.00

May 2018 Board Minutes

COUNTRY VILLAGE HOMEOWNERS ASSOCIATION

Minutes – May 14, 2018

Attendees:                                     Sharon Eichmann, Max Roe, Betty Shaw, Jane Stevenson,

Absent:                                           John Hedge

PSG:                                                Larry Edwards, Susan Keene

The meeting was called to order at 7:00 pm by Max Roe. 

Country Village Homeowners Association board of directors conducted a closed meeting on May 14, 2018.  This was communicated to Homeowners on May 4, 2018 via the web site.  We thank you for your understanding.  The closed meeting was for the purpose of discussing Accounts Receivable collections.

Respectfully,

Jane Stevenson, Recording Secretary