Attendees: Sharon
Eichmann, Max Roe, Betty Shaw, Jane Stevenson, John Hedge
PSG: Larry Edwards,
Susan Keene
Homeowners
Present: Veronica Coleman, Jim and
Margaret Vernon and Steve Linson
Loma
Chan, Kathy Messer, Marjorie Bontrager, Karen Crowe,
Pam Roe, Jay
Burnett,
Guest: Scott Tanner,
Attorney for Country Village Homeowners Assoc.
The meeting was called to order at
6:45 pm at the Harrison by Board President, Max Roe.
Susan Keene reviewed the
financials. Betty Shaw motioned to
accept financial information as presented and was seconded by Sharon Eichmann.
At this time Max Roe
introduce Scott Tanner, Attorney for Country Village Homeowners
Association. Mr. Tanner discussed many
topics from the Articles of Incorporation that were amended in 2015 as a
prelude to the updating of the By-Laws, occupancy requirements, tenancy
requirements, etc. Mr. Tanner explained
that the Articles of Incorporation were amended before the 2015 annual meeting
for staggering terms of five (5) board member and that the 2016 annual meeting
would elect one (1) board member for a three year term.
Several homeowners had questions for Mr. Tanner regarding the timing of
the changes that were made in conjunction to the November 2015 election for
board members. There appears to be some
negative attention being given to having 5 board members when the By-laws state
there are only to be 3. The By-laws that
are currently recorded provide for 5 board members. The
fact is there have been 5 board members for at least the last 25 years.
It is unclear as to why this is
such an issue. Numerous homeowners have
spoken up stating they are satisfied with the board currently in place and have
entrusted them to make the decisions necessary for this community. Other facts that need to be documented is
that the ability of the board to guide and direct Property Services work
efforts are greatly impacted by the amount of funds available to do the work
that is needed. The fact there has been
$7,980.18 spent to date in 2016 on legal fees against a line budget amount of
$6,000.00. And for 2015, $10,938.72 spent
against a line budget amount of $3,500.00.
These overages account for $10,000.00 plus dollars less available funds
for covering work to our properties. Additionally,
it impacts the reserve. You can’t
deposit money you don’t have in the reserve account! This is a fact homeowners need to be worried
about. The fact the board has needed to
consult with our legal counsel to address the issues presented by a handful of
homeowners that seem to think the board does not have the best interest of our
owners in mind.
Other items discussed with our
homeowners that were in attendance include the topic of trash collections and
the proper handling of trash. Boxes are
to be broken down and bundled, tree limbs are to be tied and bundled. The collection service will not pick up loose
trash. It is our responsibility to
police our own trash. It appears some of
the issues are tenant related and we will be making plans to send
correspondence to tenants as it is possible the owners do not pass down that
type of information.
Country Village Homeowners
Association Board meets the Second Monday of each month and all homeowners are welcome
to attend the general meeting. If they
have specific items they wish to place on the agenda, they should contact
Property Service office with their agenda items or contact any Board Member by
the first Monday of the month. The
General Meeting begins at 6:45 and is held at the Harrison. The General Meeting will be adjourned by 8:00
at which time an executive meeting will be conducted with just the board
members and Property Services. This
allows the board the opportunity to discuss outstanding Homeowner fees and
decide on the necessary actions to take to collect outstanding fees.
Mark your calendar for November 14th,
2016 for the Annual Meeting. Location to
be determined.
This concluded the general meeting
at 8:00, Max thanked those homeowners present for their interest and
attendance.
Respectfully,
Jane Stevenson, Recording Secretary
