September 2019 Board Minutes

COUNTRY VILLAGE HOMEOWNERS ASSOCIATION

Minutes - September 9, 2019

 Board members present:

   Max Roe, Betty Shaw, Sharon Eichmann, Steve Linson

Board member absent:

   John Hedge

Representing management:

   Larry Edwards, Susan Keene

Homeowners present:

   Kathy Messer, Veronica Coleman, Maria Fox

                                                                            

Meeting was called to order by Max Roe at 7:00pm.

Max Roe opened the meeting by asking if there were any community concerns to be brought to the Boards attention. Nothing was brought to the attention of the Board.

Discussion was held on parking issue at 8025 Sunfield Court. Vehicle constantly being parked in front of the mailboxes. Larry Edwards will provide Board president with updated tags and suggested contacting Cooks Towing Service.

Susan Keene gave the financials and the Board voiced their approval.

Maria Fox had requested time to relate her property and neighbor issues. Betty Shaws’ daughter, Tammy, did her best to act as interpreter. The issues will be looked into by Larry Edwards.

  

Open session adjourned at 7:42 pm.

Respectfully submitted by Max Roe

Next meeting is the annual meeting and is scheduled for November 11, 2019 at the Eastern club house.

August 2019 Financials

		August
Assets:
Indiana Members CU Checking		$13,594.68
Indiana Members CU Savings		$50.22
RESERVE:
Indiana Members CU Money Market		$58,793.84
ACCOUNTS RECEIVABLE:
Maintenance Fees		$9,874.13
Total:		$82,312.87
Capital:
Net Worth		$99,197.66
YTD Income		$(16,884.79)
Total:		$82,312.87
Outstanding Checks:
1365 Classic Lawncare		$1,450.00

 

					YTD		2019 Budget
REVENUE:
Maintenance Fees					$138,240.00		$207,360.00
Actual Deposits:					<$137,204.31>
Interest					$318.82		$300.00
Miscellaneous							$-
Total:					$138,558.82		$207,660.00
EXPENSES:
BUILDING MAINTENANCE
Repairs					$29,317.89		$26,000.00
Painting					$12,589.44		$24,000.00
Gutters					$3,811.64		$6,000.00
Deck Structure					$24,315.05		$15,000.00
Deck Flooring					$1,413.00		$1,000.00
Roofs					$509.00		$2,500.00
COMMON GROUNDS:
Entrances					$407.00		$300.00
Concrete					$-		$500.00
Steps					$368.28		$2,000.00
Street Lights					$1,548.62		$2,230.00
Mailboxes					$-		$1,000.00
Common Area (Seed,					$14,944.12		$9,500.00
Trash, Vegetation, Drainage)
LANDSCAPE:
Mowing					$10,150.00		$17,400.00
Fertilization					$6,346.65		$4,250.00
Leaf Removal					$1,200.00		$5,500.00
Shrub Trimming					$3,100.00		$2,700.00
Tree Care					$4,921.46		$15,000.00
Snow Removal					$1,560.00		$9,000.00
ADMINISTRATION:
Management					$6,912.00		$10,368.00
Office					$884.95		$750.00
Insurance					$19,438.94		$30,000.00
Legal					$6,705.57		$6,000.00
RESERVE:					$5,000.00		$15,000.00
Total:					$155,443.61		$205,998.00
Income:					$(16,884.79)		$1,662.00

July 2019 Financials

		July
Assets:
Indiana Members CU Checking		$26,397.40
Indiana Members CU Savings		$50.21
RESERVE:
Indiana Members CU Money Market		$58,751.43
ACCOUNTS RECEIVABLE:
Maintenance Fees		$8,442.23
Total:		$93,641.27
Capital:
Net Worth		$101,237.66
YTD Income		$(7,596.39)
Total:		$93,641.27
Outstanding Checks:
1348 Yard Greetings		$64.15

		July
Assets:
Indiana Members CU Checking		$26,397.40
Indiana Members CU Savings		$50.21
RESERVE:
Indiana Members CU Money Market		$58,751.43
ACCOUNTS RECEIVABLE:
Maintenance Fees		$8,442.23
Total:		$93,641.27
Capital:
Net Worth		$101,237.66
YTD Income		$(7,596.39)
Total:		$93,641.27
Outstanding Checks:
1348 Yard Greetings		$64.15

July 2019 Board Minutes

 

COUNTRY VILLAGE HOMEOWNERS ASSOCIATION

Minutes - July 8, 2019

Board members present:

Max Roe, Betty Shaw, Sharon Eichmann, Steve Linson

Board member absent:

John Hedge

Representing management:

Larry Edwards, Susan Keene

Homeowners present:

James Vernon, Kathy Messer, Veronica Coleman

                                                                       

Meeting was called to order by Max Roe at 7:00pm.

Max Roe opened the meeting by asking if there were any community concerns to be brought to the Boards attention.

           

Jim Vernon commented on how pleased he was on the painting of his building. Stating that the painters were very thorough and conscientious.

Discussion was held on painting/staining deck flooring. Where applicable, it was decided to use a oil based stain on deck floors.

Report was given on the community :Peeping Tom". Betty Shaw has been in contact with the West District IMPD. "Tom" has been captured on video numerous times.

Fireworks usage was discussed. The Homeowners Association has no authority over fireworks. There is a City Ordinance about the time frame when fireworks can be used over the holidays.

Mailbox curb painting has started. Recommendation was made to make sure the painted curbs are 15 feet on each side of the mailboxes where applicable.

Parking was discussed. Still a problem on Stillmeadow Drive and Sunfield Court. Larry will provide violation stickers for parking infractions.

Financials for June 2019 were presented by Susan Keene. Motion was made by Betty Shaw and seconded by Sharon Eichmann to accept the financial report. Although there are several deadbeats in the community and needless legal expenses incurred, Country Village is doing well financially.

Open session adjourned at 7:42 pm.

Respectfully submitted by Max Roe

Next Board meeting is scheduled for September 9, 2019 in the theatre room of the Harrison.

Attempted Break-in/ Peeping Tom

Hi Owners,

We want to bring to your attention an attempted break-in/peeping tom.  Click the below links to watch the videos. He has been seen in the area multiple times and has approached this unit on Sunfield Ct several times. If you know who this is or have seen him in the community please contact the police. The owner was home at the time and yelled through the window and the guy ran off. If you have any questions please contact the management office.

https://ring.com/share/6705980439272552581

https://ring.com/share/6704833730249160837

https://ring.com/share/6704833730249160837

https://ring.com/share/6704043001000163461

https://ring.com/share/6705981040567974021

June 2019 Financials

		June
Assets:
Indiana Members CU Checking		$33,288.82
Indiana Members CU Savings		$50.20
RESERVE:
Indiana Members CU Money Market		$58,709.05
ACCOUNTS RECEIVABLE:
Maintenance Fees		$7,932.63
Total:		$99,980.70
Capital:
Net Worth		$98,006.06
YTD Income		$1,974.64
Total:		$99,980.70
Outstanding Checks:

					YTD		2019 Budget
REVENUE:
Maintenance Fees					$103,680.00		$207,360.00
Actual Deposits:					<$105,557.21>
Interest					$234.01		$300.00
Miscellaneous							$-
Total:					$103,914.01		$207,660.00
EXPENSES:
BUILDING MAINTENANCE
Repairs					$21,722.11		$26,000.00
Painting					$384.44		$24,000.00
Gutters					$3,529.00		$6,000.00
Deck Structure					$14,776.84		$15,000.00
Deck Flooring					$1,413.00		$1,000.00
Roofs					$509.00		$2,500.00
COMMON GROUNDS:
Entrances					$162.00		$300.00
Concrete					$-		$500.00
Steps					$368.28		$2,000.00
Street Lights					$1,160.85		$2,230.00
Mailboxes					$-		$1,000.00
Common Area (Seed,					$12,394.12		$9,500.00
Trash, Vegetation, Drainage)
LANDSCAPE:
Mowing					$4,350.00		$17,400.00
Fertilization					$5,496.65		$4,250.00
Leaf Removal					$1,200.00		$5,500.00
Shrub Trimming					$250.00		$2,700.00
Tree Care					$3,691.46		$15,000.00
Snow Removal					$1,560.00		$9,000.00
ADMINISTRATION:
Management					$5,184.00		$10,368.00
Office					$760.80		$750.00
Insurance					$13,197.86		$30,000.00
Legal					$4,828.96		$6,000.00
RESERVE:					$5,000.00		$15,000.00
Total:					$101,939.37		$205,998.00
Income:					$1,974.64		$1,662.00

May 2019 Board Minutes

 

COUNTRY VILLAGE HOMEOWNERS ASSOCIATION

Minutes - May 13, 2019

 Board members present:
    Max Roe, Betty Shaw, Sharon Eichmann, Steve Linson
Board member absent:
    John Hedge

Representing management:
    Larry Edwards, Susan Keene

Homeowners present:
    James Vernon, Kathy Messer, Cindy Ransom, Veronica Coleman

Meeting was called to order by Max Roe at 7:00pm.

Max Roe opened the meeting by asking if there were any community concerns to be brought to the Boards attention.
    Eagle Valley Meadows Nursing Home recently reconstructed part of the parking lot. It is still causing drainage problems on some of Country Village property. Property Services Group and a homeowner have been in contact with the nursing home management about the issue.
    Residents and/or visitors are consistently blocking mailboxes throughout the community. It is illegal to park within 15 feet of the mailbox. The postman has no obligation to deliver mail if the mailboxes are blocked.
    Curb paint around the mailboxes need to be repainted. This will be done as weather permits.

The Minutes from the Board meeting of March 11, 2019 were read. Correction was made adding Steve Linson to the Board of Directors filling the vacancy left by Jane Stevenson resignation. Motion was made by Betty Shaw and seconded by Sharon Eichmann to approve the Minutes.

Financials for April 2019 were presented by Susan Keene. Motion was made by Steve Linson and seconded by Sharon Eichmann to accept the financial report.

Country Village community garage sale is tentatively set for July 26 & 27.

With no further business brought forward the open portion of the meeting was adjourned at 7:32 p.m.

Respectfully submitted by Max Roe

Next Board meeting is scheduled for July 8, 2019 in the theatre room of the Harrison.

May 2019 Operating Statement

					YTD		2019 Budget
REVENUE:
Maintenance Fees					$86,400.00		$207,360.00
Actual Deposits:					<$90,492.21>
Interest					$193.01		$300.00
Miscellaneous							$-
Total:					$86,593.01		$207,660.00
EXPENSES:
BUILDING MAINTENANCE
Repairs					$20,486.11		$26,000.00
Painting					$384.44		$24,000.00
Gutters					$2,192.00		$6,000.00
Deck Structure					$11,483.97		$15,000.00
Deck Flooring					$1,413.00		$1,000.00
Roofs					$509.00		$2,500.00
COMMON GROUNDS:
Entrances					$162.00		$300.00
Concrete					$-		$500.00
Steps					$368.28		$2,000.00
Street Lights					$964.40		$2,230.00
Mailboxes					$-		$1,000.00
Common Area (Seed,					$10,213.12		$9,500.00
Trash, Vegetation, Drainage)
LANDSCAPE:
Mowing					$2,900.00		$17,400.00
Fertilization					$5,496.65		$4,250.00
Leaf Removal					$1,200.00		$5,500.00
Shrub Trimming					$-		$2,700.00
Tree Care					$3,009.46		$15,000.00
Snow Removal					$1,560.00		$9,000.00
ADMINISTRATION:
Management					$4,320.00		$10,368.00
Office					$640.00		$750.00
Insurance					$10,077.32		$30,000.00
Legal					$3,605.64		$6,000.00
RESERVE:					$5,000.00		$15,000.00
Total:					$85,985.39		$205,998.00
Income:					$607.62		$1,662.00