Amended June 2015 Board Minutes

BOARD:  Max Roe, Betty Shaw, Sharon Eichmann, Roni Coleman, Steve Fulkerson

MANAGEMENT:  Larry Edwards, Susan Keene

The Country Village Board met on June 8, 2015, at The Harrison.  The May financials and Accounts Receivables were reviewed.  

The Board recertified PSG as the representative for financials and banking, according to Article 6 of the By-Laws by a vote of 3-1.  Roni Coleman pointed out that Article 6 seems to go against all areas of the documents, especially with regard to the duties of the treasurer.  Larry Edwards will ask the attorney, Scott Tanner, for a written explanation.  Mr. Tanner replied that the Board was correct.

The Board approved the newsletter for distribution.  One additional item will be the new Board times. On the second Monday of each month the Board meets.  The open portion of the meeting where all homeowners are invited will be from 6:45 pm-7:45 pm.  The Board will meet in executive session from 7:45-8:45.  Minutes from the executive session (excluding any confidential collection info) will be posted to the Country Village website.

The Board asked that Isaac Batista be added to the Tree Removal bids for next year.

The meeting was adjourned.

HOMEOWNERS:  John and Judy Vance, Loma Chan, Karen Crowe, Jim and Margaret Vernon

Loma Chan asked that financials be added to the web page.  Management was not sure if that information should be on the internet.  Loma showed the type of financials that is approved by Roberts Rules of Order.  The Board thought this information would be appropriate.  After the Board approves the financials, the info will be placed on the website.

May 2015 Board Minutes

BOARD:  Max Roe, Betty Shaw, Sharon Eichmann, Veronica Coleman

MANAGEMENT:  Larry Edwards, Susan Keene

HOMEOWNERS:  Pat Alexander, Loma Chan, Karen Crowe, Steve Linson

The Country Village Board met on May 11, 2015, at The Harrison.  The March financials and Accounts Receivables were reviewed.

OLD BUSINESS:

• Susan Keene with PSG passed out 2015 contracts for Outdoor Solutions (fertilizer), Elite Pro Painting and Classic Lawncare to all Board members
• Veronica Coleman made a motion to call a special meeting with an attorney.  She wants the attorney’s explanation of the rules and regulations so the Board can make informed decisions.  She would also like the attorney to explain the duties and responsibilities of each Board officer and member. The motion failed for a lack of a second.
• Sharon Eichmann made a motion to contract PSG to design and host a web page for Country Village.  The Board has talked about this topic for long enough and it is now time to enhance the communication investment for homeowners.  Betty Shaw seconded.  The motion passed.
• The Board addressed a concern by reaffirming Article 6 of the By-laws.  This article affirms that the checks can be signed by officers or employees, and the Board designates Property Services Group as the signee.  It also affirms that contracts may be signed by the Board President or Secretary.  The reaffirmation of Article 6 was approved with a motion by Sharon Eichmann and a second by Betty Shaw.

NEW BUSINESS:

• The Board approved a summer newsletter when the web site becomes available.  The information will be as follows:

               Lawn Treatment information

               Pets

               Garage Sale

               Trash information

               Mayor’s Action Line

               Western Amenity information

               Annual meeting

• The Board was presented with three quotes for the removal of five trees on the complex.  The maples are alive but causing damage to the water lines and sidewalks.  The ash trees are dead or dying.  The Board discussed the separate bids from Broad Ripple Tree Service, Wolf’s Tree Service, and Ping’s Tree Service.  After comparing individual costs per tree, the Board approved the bid of Ping’s Tree Service.  This company will provide more service for less money.
• The Ping’s contract calls for the removal of the trees, the removal of the stumps and the grinding of the roots.  There will be considerable debris from the stump grinding but that will be removed by PSG.  The Board will be provided with the revised Ping’s Tree Service contract at the next meeting.  Brandon from PSG will also contact all affected homeowners to give them notice about the tree removal date.
• Steve Linson has asked that the center downspout be removed from his gutters and the hole from the downspout covered.  He knows that the driveways are the homeowner’s responsibility, and he also knows that the new downspout has been causing damage to his driveway.

The meeting was adjourned.

June 2015 Financials

			YTD		2015 Budget
REVENUE:
Maintenance Fees			$90,720.00		$181,440.00
Interest			$4.15		$100.00
Total:			$90,724.15		$181,440.00
EXPENSES:
BUILDING MAINTENANCE			$30,079.98		$60,200.00
COMMON GROUNDS:			$10,217.67		$18,460.00
LANDSCAPE:			$15,170.47		$41,250.00
ADMINISTRATION:			$29,869.71		$53,132.00
RESERVE:			$4,166.00		$8,000.00
Total:			$89,503.83		$181,042.00
Income:			$1,220.32		$398.00
Assets:
Ameriana Checking			$10,477.80
Ameriana Money Market			$6,355.32
Accounts Receivable
Maintenance Fees			$13,568.43
Total:			$30,401.55

May 2015 Operating Statement

				APPROVED
		YTD		2015 Budget
REVENUE:
Maintenance Fees		$75,600.00		$181,440.00
Interest		$3.61		$100.00
Miscellaneous		$-		$-
Total:		$75,603.61		$181,440.00
EXPENSES:
BUILDING MAINTENANCE		$20,012.10		$60,200.00
COMMON GROUNDS:		$6,544.87		$18,460.00
LANDSCAPE:		$13,000.95		$41,250.00
ADMINISTRATION:		$26,911.76		$61,530.00
RESERVE:		$4,166.00		$8,000.00
Total:		$70,635.68		$181,042.00
Income:		$4,967.93		$398.00
Assets:
Ameriana Checking		$16,114.95
Ameriana Money Market		$6,338.66
Accounts Receivable
Maintenance Fees		$12,100.92
Total:		$34,554.53
Capital:
Net Worth		$29,586.60
YTD Income		$4,967.93
Total:		$34,554.53

April 2015 Operating Statement

				APPROVED
		YTD		2015 Budget
REVENUE:
Maintenance Fees		$60,480.00		$181,440.00
Interest		$3.09		$100.00
Miscellaneous		$-		$-
Total:		$60,483.09		$181,440.00
EXPENSES:
BUILDING MAINTENANCE		$14,998.32		$60,200.00
COMMON GROUNDS:		$5,509.05		$18,460.00
LANDSCAPE:		$8,969.43		$41,250.00
ADMINISTRATION:		$25,975.26		$61,530.00
RESERVE:		$4,166.00		$8,000.00
Total:		$59,618.06		$181,042.00
Income:		$865.03		$398.00
Assets:
Ameriana Checking		$8,486.05
Ameriana Money Market		$6,338.14
Accounts Receivable
Maintenance Fees		$15,085.92
Total:		$29,910.11
Capital:
Net Worth		$29,045.08
YTD Income		$865.03
Total:		$29,910.11

March 2015 Operating Statement

				APPROVED
		YTD		2015 Budget
REVENUE:
Maintenance Fees		$45,360.00		$181,440.00
Interest		$2.57		$100.00
Miscellaneous		$-		$-
Total:		$45,362.57		$181,440.00
EXPENSES:
BUILDING MAINTENANCE		$7,230.58		$60,200.00
COMMON GROUNDS:		$4,392.25		$18,460.00
LANDSCAPE:		$7,253.39		$41,250.00
ADMINISTRATION:		$16,768.36		$61,530.00
RESERVE:		$4,166.00		$8,000.00
Total:		$39,810.58		$181,042.00
Income:		$5,551.99		$398.00
Assets:
Ameriana Checking		$12,778.53
Ameriana Money Market		$6,337.62
Accounts Receivable
Maintenance Fees		$15,745.92
Total:		$34,862.07
Capital:
Net Worth		$29,310.08
YTD Income		$5,551.99
Total:		$34,862.07

February 2015 Operating Statement

				APPROVED
		YTD		2015 Budget
REVENUE:
Maintenance Fees		$30,240.00		$181,440.00
Interest		$2.03		$100.00
Miscellaneous		$-		$-
Total:		$30,242.03		$181,440.00
EXPENSES:
BUILDING MAINTENANCE		$4,292.03		$60,200.00
COMMON GROUNDS:		$2,480.67		$18,460.00
LANDSCAPE:		$3,405.45		$41,250.00
ADMINISTRATION:		$12,237.86		$61,530.00
RESERVE:		$4,166.00		$8,000.00
Total:		$26,582.01		$181,042.00
Income:		$3,660.02		$398.00
Assets:
Ameriana Checking		$13,114.10
Ameriana Money Market		$6,337.08
Accounts Receivable
Maintenance Fees		$12,128.92
Total:		$31,580.10
Capital:
Net Worth		$27,920.08
YTD Income		$3,660.02
Total:		$31,580.10

January 2015 Operating Statement

				APPROVED
		YTD		2015 Budget
REVENUE:
Maintenance Fees		$15,120.00		$181,440.00
Interest		1.61		$100.00
Miscellaneous		$-		$-
Total:		$15,121.61		$181,440.00
EXPENSES:
BUILDING MAINTENANCE		$1,295.44		$60,200.00
COMMON GROUNDS:		$2,013.87		$18,460.00
LANDSCAPE:		$2,135.93		$41,250.00
ADMINISTRATION:		$8,912.34		$61,530.00
RESERVE:		$3,000.00		$8,000.00
Total:		$16,062.14		$181,042.00
Income:		$940.53		$398.00
Assets:
Ameriana Checking		$9,583.53
Ameriana Money Market		$5,170.66
Accounts Receivable
Maintenance Fees		$12,718.92
Total:		$27,473.11
Capital:
Net Worth		$26,709.08
YTD Income		$764.03
Total:		$27,473.11