Country Village Homeowners Association

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Tuesday, December 11, 2018

November 2018 Annual Meeting Minutes

COUNTRY VILLAGE HOMEOWNERS ASSOCIATION
Annual Meeting
Minutes – November 12, 2018

Attendees:                      Sharon Eichmann, Max Roe, Betty Shaw, Jane Stevenson
PSG:                                  Larry Edwards, Susan Keene

The meeting was called to order at 7:05 pm by Max Roe.

Presiding President, Max Roe introduce the board member, Sharon Eichmann, Jane Stevenson and Betty Shaw.  John Hedge is ill and not present.

Jane Stevenson, Secretary, read the minutes from the November 13, 2017 annual meeting. 
Max Roe asked if there were any comments or questions to the Secretaries report.  None were noted.  Homeowner Barbara Kaiser motioned to accept the minutes as read, Kendra Meeks seconded the motion.  Motion was approved by members present.

Jane Stevenson read the Treasurer’s on behalf of John Hedge,

Total Assets:                            Checking account    $41,440.70
                                                   Savings Account      $50.12
                                                   Reserve                     $47,780.24
                                                   Maintenance Fees  $900.21
                                                          TOTAL                  $90,171.27

Capital:                                     Net Worth                  $76,243.44
                                                   YTD Income               $13,927.83
                                                           TOTAL                 $90,171.27

No one presented their name to run for the board.  Jane Stevenson and John Hedge have served for 3 years and their positions were up for election.  Both have agreed to remain as board members as there was no opposition.

The Budget for 2019 does not necessitate an increase in the monthly fee of $160.00.  Therefore, no vote is needed.  There will be 4 buildings for repair and painting in 2019.  Also, a new lawn services will be taking over in 2019.  There will be a newsletter out the first of the year and specifics about both will be in the newsletter.

Questions were raised about tree work.  Max indicated there are several trees that need to be removed as they are causing considerable damage to concrete surfaces. 

Leaves will hopefully be cleaned up before Thanksgiving.

Doggie Waste Stations that were discussed at the last annual meeting were further investigated and the board evaluated in January.  It was decided that the installation of waste stations was not practical.  You can’t make people take responsibility.

Max Welcomed new Homeowners Mr. and Mrs. Williams of Stillmeadow.

No further questions or comments were made.  Jane Stevenson motioned to adjourn and Sharon Eichmann seconded the motion.  The meeting was adjourned at 7:45pm.
                                         
Respectfully,
Jane Stevenson, Recording Secretary

Wednesday, October 24, 2018

September 2018 Board Minutes


COUNTRY VILLAGE HOMEOWNERS ASSOCIATION
Minutes – September 10, 2018

Attendees:                                    Sharon Eichmann, Max Roe, Betty Shaw, Jane Stevenson,
Absent:                                          John Hedge
PSG:                                               Larry Edwards, Susan Keene
Homeowners:                              Kathy Messer, Steve Linson, Marcia Williams, Pat Alexander

The meeting was called to order at 7:00 pm by Max Roe. 

Financials were presented by Susan Keene.    Susan stated Invoice CV18-0624 from June, that lists two properties, 212 and 214 Andrews have been corrected to the proper community.  Sharon Eichmann made a motion to accept, Betty Shaw Seconded the motions.  So Moved.

Max welcomed new homeowner Marcia Williams.

We are seeking bids for lawn services and snow removal.

No further business, the meeting was adjourned at 7:45 pm.

Annual Meeting is November 12, 2018 at the Eastern Club House at 7:00pm.


Respectfully,
Jane Stevenson, Recording Secretary

Tuesday, August 21, 2018

July 2018 Board Minutes


COUNTRY VILLAGE HOMEOWNERS ASSOCIATION
Minutes – July 9, 2018

Attendees:                                     Sharon Eichmann, Max Roe, Betty Shaw, Jane Stevenson,
Absent:                                             John Hedge
PSG:                                                     Larry Edwards, Susan Keene
Homeowners:                              Kathy Messer, Jim Vernon, Steve Linson, Veronica Coleman

The meeting was called to order at 7:00 pm by Max Roe. 

Financials were presented by Susan Keene.  Jane Stevenson asked a couple of questions.  Invoice CV18-0604 does not document the property that was being serviced by PSG.  Susan stated it was not provided.  This needs to be corrected.  Invoice CV18-0624 lists two properties, 212 and 214 Andrews.  These are not CV properties.  Susan will investigate.  Max Roe asked about Gutter issues at 3159 Stillmeadow.  Larry reported a gutter company was contacted to investigate and make repairs.  Item is resolved.  No further questions, Sharon Eichmann made a motion to accept, Betty Shaw Seconded the motions.  So Moved.

Issues with noise at 7932 Sunfield.  Homeowners are directed to contact the Mayors Action Line to report this issue.  Seems work is being done in a garage starting after dark and going on for several hours.  This is in violation of noise ordinances for Marion County.

Larry reported that buildings are being prepared for painting. 

Jane asked if we will be working on Budget for 2019 at the September Meeting.  Susan stated she did not see any increases.  This led to a discussion regarding the numerous occurrences and cost of the trash pick ups throughout the community and the dump fees.  We are close to the budgeted amount.  Susan and Larry both pointed out this is the busiest time of the year with buildings being prepared for painting.  Did not see it was on-going.  Jane then stated that the mowing crew did not seem to be living up to the contract.  There was much discussion at which time Larry agreed to contact the company and express our concerns.  This is a one-year contract so we may be looking for a new lawn service.

No further business, the meeting was adjourned at 7:25 pm.

Next meeting will be held on September 10, 2018 at 7:00 pm at the Harrision.


Respectfully,
Jane Stevenson, Recording Secretary

Wednesday, June 6, 2018

May 2018 Board Minutes







COUNTRY VILLAGE HOMEOWNERS ASSOCIATION
Minutes – May 14, 2018

Attendees:                                     Sharon Eichmann, Max Roe, Betty Shaw, Jane Stevenson,
Absent:                                           John Hedge
PSG:                                                Larry Edwards, Susan Keene

The meeting was called to order at 7:00 pm by Max Roe. 

Country Village Homeowners Association board of directors conducted a closed meeting on May 14, 2018.  This was communicated to Homeowners on May 4, 2018 via the web site.  We thank you for your understanding.  The closed meeting was for the purpose of discussing Accounts Receivable collections.

Respectfully,
Jane Stevenson, Recording Secretary

Friday, May 4, 2018

May Meeting

Attention Owners: The upcoming meeting on May 14th will be a closed meeting due to sensitive information the Board needs to discuss. Financials will be posted later this month.

Country Village
Board of Directors

Friday, April 20, 2018

Financial Review


Jane Stevenson
7935 Piney Wood Court
Indianapolis, IN 46214

                                                                                                                                    April 4, 2018
To:    Max Roe, President CVHOA
         Betty Shaw, Vice President CVHOAat
         John Hedge, Member
         Sharon Eichmann, Member

CC:    Susan Keene, Property Services Group
         Larry Edwards, Property Services Group


On March 9, 2018, I took three homeowners to Property Services Group to review the financial records for the year 2017.  The homeowners were:  Jim Vernon, Steve Linson, and Kendra Meeks.  John Hedge joined us at the offices.

John oversaw the task while each of us reviewed files.  The following comments and concerns were noted:

1.Each monthly file included the ledger sheet documenting the checks that were written, a copy of the invoices and associated checks, a balance sheet and monthly budget recap.  Bank Statements were missing from the earlier months.  Corrective action recommended, bank statements are to be included in the monthly file.
2. Payments made to Creditors such as Menards do not indicate the properties materials were purchased for.  The materials are broken down by a specific account such as decks, builds, etc, but no property identified.   Corrective action recommended, document associated properties with goods purchased.
3.There were a couple of incidents where a check was written to a business for goods, i.g. Sherwin Williams with no invoice attached.  Corrective action recommended, A copy of any invoice paid out of Country Village funds needs to be attached to a check in file.
4.It was noted by both Steve Linson and Jim Vernon there are several checks written for legal fees as a result of one particular Homeowner.  This raised a concern regarding the amount of money this homeowner has cost our community.

Everything was sufficiently accounted for and questions were researched and answered promptly.  Thank you for trusting me to coordinate the homeowners participation and being a part of this financial review.

Cordially,

Jane Stevenson, Secretary/Treasurer, CVHOA

Tuesday, April 17, 2018

NOTICE TO RESIDENTS OF COUNTRY VILLAGE

NOTICE TO RESIDENTS OF COUNTRY VILLAGE: If you observe something that needs to be brought to the attention of legal authorities call 911 for emergency situations. For non-emergency events residents with cell phones should call 311. Residents using land-lines should dial 317-327-3811 to report a non-emergency event.

Calling PSG only lengthens the authorities response time