Country Village Homeowners Association

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Monday, February 17, 2020

January 2020 Board Minutes


COUNTRY VILLAGE HOMEOWNERS ASSOCIATION
Minutes – January 13, 2020

Meeting called to order at 7pm.
Board members present: Max Roe, Betty Shaw, Steve Linson, Sharon Eichmann, Linda Carlen, Cynthia Ransom.

Homeowner present: Veronica Coleman.

First order of business: Election of officers.
Nominations: Max Roe, president, Betty Shaw, vice-president.
Betty Shaw was called upon to take minutes of the meeting.

Discussions:
Were Sept 7 minutes posted? (Yes)

Parking, white van tagged on Pineywood Ct. by the city.

Max is going to put another notice on cars on Pineywood Ct. regarding parking on both sides of the street which should be prohibited due to Emergency Vehicles trying to get thru between the cars. Impossible with vehicles parked on both sides of the street entrance.
Discussions on getting petition presented to city for “NO PARKING” on one side of Pineywood entrance. City ordinance is no parking 10 or 20 feet each side of fire hydrants as well as no parking 15 feet on either side of mailboxes.

Discussed changing to one station of mailboxes which are locked and all in one place on Pineywood Ct.  Cost to convert in could easily be in excess of $7000.

Max will contact Mrs. Rose who inadvertently accused what appears to be the incorrect homeowner of blocking mail boxes prohibiting delivery of our mail.

It is also time for compilation of books.

John, the other board member who was treasurer turned in his resignation.

Maria Fox complained of neighbors cutting down trees instead of cutting back branches.

8016 Sunfield. has been sold.

Meeting was adjourned at 8:40pm.

Respectfully submitted by Betty Shaw

Next regularly scheduled Board meeting will be March 9, 2020 at 7pm in the Theatre Room of the Harrison.

Monday, September 30, 2019

September 2019 Board Minutes


COUNTRY VILLAGE HOMEOWNERS ASSOCIATION
Minutes - September 9, 2019

 Board members present:
   Max Roe, Betty Shaw, Sharon Eichmann, Steve Linson
Board member absent:
   John Hedge

Representing management:
   Larry Edwards, Susan Keene

Homeowners present:
   Kathy Messer, Veronica Coleman, Maria Fox
                                                                            
Meeting was called to order by Max Roe at 7:00pm.

Max Roe opened the meeting by asking if there were any community concerns to be brought to the Boards attention. Nothing was brought to the attention of the Board.

Discussion was held on parking issue at 8025 Sunfield Court. Vehicle constantly being parked in front of the mailboxes. Larry Edwards will provide Board president with updated tags and suggested contacting Cooks Towing Service.

Susan Keene gave the financials and the Board voiced their approval.

Maria Fox had requested time to relate her property and neighbor issues. Betty Shaws’ daughter, Tammy, did her best to act as interpreter. The issues will be looked into by Larry Edwards.
  
Open session adjourned at 7:42 pm.

Respectfully submitted by Max Roe

Next meeting is the annual meeting and is scheduled for November 11, 2019 at the Eastern club house.

Saturday, August 31, 2019

August 2019 Financials




 August 



Assets:

   Indiana Members CU Checking
 $13,594.68
   Indiana Members CU Savings
 $50.22
   RESERVE:

     Indiana Members CU Money Market  $58,793.84
   ACCOUNTS RECEIVABLE:

     Maintenance Fees
 $9,874.13



                    Total:
 $82,312.87



Capital:

   Net Worth
 $99,197.66
   YTD Income
 $(16,884.79)



                    Total:
 $82,312.87









Outstanding Checks:

1365 Classic Lawncare
 $1,450.00

 



 
YTD
2019 Budget  









REVENUE:







   Maintenance Fees



 $138,240.00
 $207,360.00
   Actual Deposits:



<$137,204.31>


   Interest



 $318.82
 $300.00
   Miscellaneous

 
 
 $-  









                    Total:



 $138,558.82
 $207,660.00









EXPENSES:







BUILDING MAINTENANCE







   Repairs



 $29,317.89
 $26,000.00
   Painting



 $12,589.44
 $24,000.00
   Gutters



 $3,811.64
 $6,000.00
   Deck Structure



 $24,315.05
 $15,000.00
   Deck Flooring



 $1,413.00
 $1,000.00
   Roofs



 $509.00
 $2,500.00
COMMON GROUNDS:







   Entrances



 $407.00
 $300.00
   Concrete



 $-  
 $500.00
   Steps



 $368.28
 $2,000.00
   Street Lights



 $1,548.62
 $2,230.00
   Mailboxes



 $-  
 $1,000.00
   Common Area (Seed,



 $14,944.12
 $9,500.00
     Trash, Vegetation, Drainage)






LANDSCAPE:







   Mowing



 $10,150.00
 $17,400.00
   Fertilization



 $6,346.65
 $4,250.00
   Leaf Removal



 $1,200.00
 $5,500.00
   Shrub Trimming



 $3,100.00
 $2,700.00
   Tree Care



 $4,921.46
 $15,000.00
   Snow Removal



 $1,560.00
 $9,000.00
ADMINISTRATION:







   Management



 $6,912.00
 $10,368.00
   Office 



 $884.95
 $750.00
   Insurance



 $19,438.94
 $30,000.00
   Legal



 $6,705.57
 $6,000.00
RESERVE:

 
 $5,000.00
 $15,000.00









                    Total:



 $155,443.61
 $205,998.00









Income:



 $(16,884.79)
 $1,662.00

Tuesday, July 30, 2019

July 2019 Financials




 July 






Assets:



   Indiana Members CU Checking
 $26,397.40

   Indiana Members CU Savings
 $50.21

   RESERVE:



     Indiana Members CU Money Market  $58,751.43

   ACCOUNTS RECEIVABLE:



     Maintenance Fees
 $8,442.23






                    Total:
 $93,641.27






Capital:



   Net Worth
 $101,237.66

   YTD Income
 $(7,596.39)






                    Total:
 $93,641.27
















Outstanding Checks:



1348 Yard Greetings
 $64.15





 July 






Assets:



   Indiana Members CU Checking
 $26,397.40

   Indiana Members CU Savings
 $50.21

   RESERVE:



     Indiana Members CU Money Market  $58,751.43

   ACCOUNTS RECEIVABLE:



     Maintenance Fees
 $8,442.23






                    Total:
 $93,641.27






Capital:



   Net Worth
 $101,237.66

   YTD Income
 $(7,596.39)






                    Total:
 $93,641.27
















Outstanding Checks:



1348 Yard Greetings
 $64.15


July 2019 Board Minutes

 
COUNTRY VILLAGE HOMEOWNERS ASSOCIATION
Minutes - July 8, 2019

Board members present:
Max Roe, Betty Shaw, Sharon Eichmann, Steve Linson
Board member absent:
John Hedge

Representing management:
Larry Edwards, Susan Keene

Homeowners present:
James Vernon, Kathy Messer, Veronica Coleman
                                                                       
Meeting was called to order by Max Roe at 7:00pm.

Max Roe opened the meeting by asking if there were any community concerns to be brought to the Boards attention.
           
Jim Vernon commented on how pleased he was on the painting of his building. Stating that the painters were very thorough and conscientious.



Discussion was held on painting/staining deck flooring. Where applicable, it was decided to use a oil based stain on deck floors.

Report was given on the community :Peeping Tom". Betty Shaw has been in contact with the West District IMPD. "Tom" has been captured on video numerous times.

Fireworks usage was discussed. The Homeowners Association has no authority over fireworks. There is a City Ordinance about the time frame when fireworks can be used over the holidays.

Mailbox curb painting has started. Recommendation was made to make sure the painted curbs are 15 feet on each side of the mailboxes where applicable.

Parking was discussed. Still a problem on Stillmeadow Drive and Sunfield Court. Larry will provide violation stickers for parking infractions.

Financials for June 2019 were presented by Susan Keene. Motion was made by Betty Shaw and seconded by Sharon Eichmann to accept the financial report. Although there are several deadbeats in the community and needless legal expenses incurred, Country Village is doing well financially.

Open session adjourned at 7:42 pm.

Respectfully submitted by Max Roe

Next Board meeting is scheduled for September 9, 2019 in the theatre room of the Harrison.

Tuesday, June 25, 2019

Attempted Break-in/ Peeping Tom

Hi Owners,

We want to bring to your attention an attempted break-in/peeping tom.  Click the below links to watch the videos. He has been seen in the area multiple times and has approached this unit on Sunfield Ct several times. If you know who this is or have seen him in the community please contact the police. The owner was home at the time and yelled through the window and the guy ran off. If you have any questions please contact the management office.



https://ring.com/share/6705980439272552581

https://ring.com/share/6704833730249160837


https://ring.com/share/6704043001000163461

https://ring.com/share/6705981040567974021

Saturday, June 1, 2019

June 2019 Financials




 June 






Assets:



   Indiana Members CU Checking
 $33,288.82

   Indiana Members CU Savings
 $50.20

   RESERVE:



     Indiana Members CU Money Market  $58,709.05

   ACCOUNTS RECEIVABLE:



     Maintenance Fees
 $7,932.63






                    Total:
 $99,980.70






Capital:



   Net Worth
 $98,006.06

   YTD Income
 $1,974.64






                    Total:
 $99,980.70
















Outstanding Checks:








 
YTD
2019 Budget  









REVENUE:







   Maintenance Fees



 $103,680.00
 $207,360.00
   Actual Deposits:



<$105,557.21>


   Interest



 $234.01
 $300.00
   Miscellaneous

 
 
 $-  









                    Total:



 $103,914.01
 $207,660.00









EXPENSES:







BUILDING MAINTENANCE







   Repairs



 $21,722.11
 $26,000.00
   Painting



 $384.44
 $24,000.00
   Gutters



 $3,529.00
 $6,000.00
   Deck Structure



 $14,776.84
 $15,000.00
   Deck Flooring



 $1,413.00
 $1,000.00
   Roofs



 $509.00
 $2,500.00
COMMON GROUNDS:







   Entrances



 $162.00
 $300.00
   Concrete



 $-  
 $500.00
   Steps



 $368.28
 $2,000.00
   Street Lights



 $1,160.85
 $2,230.00
   Mailboxes



 $-  
 $1,000.00
   Common Area (Seed,



 $12,394.12
 $9,500.00
     Trash, Vegetation, Drainage)






LANDSCAPE:







   Mowing



 $4,350.00
 $17,400.00
   Fertilization



 $5,496.65
 $4,250.00
   Leaf Removal



 $1,200.00
 $5,500.00
   Shrub Trimming



 $250.00
 $2,700.00
   Tree Care



 $3,691.46
 $15,000.00
   Snow Removal



 $1,560.00
 $9,000.00
ADMINISTRATION:







   Management



 $5,184.00
 $10,368.00
   Office 



 $760.80
 $750.00
   Insurance



 $13,197.86
 $30,000.00
   Legal



 $4,828.96
 $6,000.00
RESERVE:

 
 $5,000.00
 $15,000.00









                    Total:



 $101,939.37
 $205,998.00









Income:



 $1,974.64
 $1,662.00