Country Village Homeowners Association

Latest News

Thursday, March 17, 2016

February 2016 Board Minutes


COUNTRY VILLAGE HOMEOWNERS ASSOCIATION
Minutes – February 8, 2016

Attendees:                      Sharon Eichmann, John Hughes, Max Roe, Betty Shaw, Jane Stevenson
PSG:                                  Larry Edwards, Susan Keene
Homeowners Present:  Veronica Coleman, Jim and Margaret Vernon

The meeting was called to order at 6:50 pm at the Harrison by Board President, Max Roe.  

Secretary’s report was distributed to Board Members for review and revisions.   Ms. Coleman requested a copy of the minutes and it was explained they have not yet been reviewed and approved by the Board.  Once they were, they would be available on the PSG Country Village web site for all homeowners to read.

Sharon Eichmann requested the minutes to be amended to include the discussion last meeting regarding the expense of the coupon booklets.  No other revisions were requested.  Sharon Eichmann moved we accept the minutes as amended, Betty Shaw seconded the motion.

Susan Keene reviewed the Balance Sheet and expenses for January.  There was an expense on the balance sheet for services in December.  It was requested the expense for leaf removal in December be moved to the December expenses.    Ms. Coleman asked when the Financials for the October and November would be on the web site.  Susan will post these and stated December has been posted.  No other revisions were requested, John Hughes moved to accept the financials as amended, Sharon Eichmann seconded the motion.

This concluded the general Board meeting.  Max Roe thanked our homeowners in attendance for their participation.



Respectfully,
Jane Stevenson, Recording Secretary

Wednesday, March 16, 2016

February 2016 Financials











APPROVED


YTD
2015 Budget
REVENUE:



   Maintenance Fees
 $32,616.00
 $195,696.00
   Interest
 $1.09
 $20.00
   Miscellaneous
 $(4,977.00)
 $-  
                    Total:
 $27,640.09
 $195,716.00





EXPENSES:








BUILDING MAINTENANCE
 $9,334.71
 $68,200.00










COMMON GROUNDS:
 $2,644.62
 $21,657.60










LANDSCAPE:
 $1,098.00
 $45,800.00










ADMINISTRATION:
 $9,399.69
 $45,932.00










RESERVE:
 $1,100.00
 $13,300.00





                    Total:
 $23,577.02
 $181,042.00





Income:
$4,063.07
 $398.00















Assets:



   Ameriana Checking
 $13,285.93

   Ameriana Money Market
 $7,438.84

   Accounts Receivable



     Maintenance Fees
 $6,143.55






                    Total:
 $26,868.32






Capital:



   Net Worth
 $22,805.25

   YTD Income
 $4,063.07






                    Total:
 $26,868.32

Thursday, March 10, 2016

January 2016 Finanacials






APPROVED


YTD
2015 Budget
REVENUE:



   Maintenance Fees
 $16,308.00
 $195,696.00
   Interest
 $0.52
 $20.00
   Miscellaneous
 $(4,977.00)
 $-  
                    Total:
 $11,331.52
 $195,716.00





EXPENSES:








BUILDING MAINTENANCE
 $3,515.39
 $68,200.00










COMMON GROUNDS:
 $1,152.80
 $21,657.60










LANDSCAPE:
 $336.00
 $45,800.00










ADMINISTRATION:
 $6,142.79
 $45,932.00










RESERVE:
 $1,100.00
 $13,300.00





                    Total:
 $12,246.98
 $181,042.00





Income:
$915.46
 $398.00















Assets:



   Ameriana Checking
 $9,183.97

   Ameriana Money Market
 $7,438.27

   Accounts Receivable



     Maintenance Fees
 $5,977.00






                    Total:
 $22,599.24






Capital:



   Net Worth
 $23,514.70

   YTD Income
$915.46






                    Total:
 $22,599.24

January 2016 Board Minutes

Attendees:                        Sharon Eichmann, Max Roe, Betty Shaw, Jane Stevenson
Absent:                             John Hughes
PSG:                                 Larry Edwards, Susan Keene
Homeowners Present:      Veronica Coleman


The meeting was called to order at 6:45 pm at the Harrison by 2015 Board President, Max Roe.  

The first order of business was the election of board officers for the 2016 year.

Jane Stevenson made the motion that Max Roe remain President, motion was seconded by Sharon Eichmann.

Sharon Eichmann made the motion that Jane Stevenson be the secretary, motion was seconded by Betty Shaw.

Sharon Eichmann made the motion that Betty Shaw be the Vice President, motion was seconded by Jane Stevenson.

Susan Keene will retain treasurer’s duties with John Hughes reviewing the financials each month.

Susan reviewed the final operating statement for 2015.  Jane Stevenson motioned to accept the financials as read, motion was seconded by Betty Shaw.

Max Roe and Larry Edwards recently conducted a walk around to assess our properties for maintenance and repairs as funds permit.  A list of these properties and the needed repairs was distributed.  Additionally, this list included a multitude of trees that require trimming or removal.

A question was raised by Jane Stevenson regarding the need for coupon books to see if this expense could be eliminated.  Susan Keene stated that a majority of the homeowners still depend on the booklets.  It would not be a good idea to eliminate at this time.  We discussed the need to encourage more to use the direct debit option.

The By-Laws for the association have been revised as necessary.  The board has reviewed these By-Laws by Executive Session in December and submitted revisions to Tanner Law Group.  A final document was distributed for review and approval.  Each board member gave their approval.  Max Roe, President and Jane Stevenson as Secretary has executed the documents in the presents of Notary Pam Roe.  The document will be recorded.  A copy of the recorded document will be hand delivered to each on property homeowner and a copy will be mailed return receipt requested to absentee homeowners.  Each homeowner is responsible for providing this document to any real estate representatives in the event they are selling the property.  It is not the responsibility of Property Services Group.

Max Roe opened discussion regarding a proposed policy change pertaining to tree removal expenses. Currently a homeowner is responsible for 50% of the removal cost and the HOA the other 50% when a homeowner requests tree removal and the tree is not diseased or damaged due to wind, lightning etc.  The new proposal would put the burden of cost entirely on the homeowner if said homeowner just wants to have the tree removed and the tree is not diseased or damaged due to wind, lightning etc. The Board of Directors would need to be provided with documentation stating name of company and their license and bond.  This topic will be further discussed at future meetings.

Department of Public works is working on obtaining an ordinance to have one side of Piney Wood Court designated as No Parking.  The entrance to Piney Wood is 6 feet more narrow than the main streets.  When vehicles park on both side, emergency vehicles cannot enter the cul-de-sac. 

At 7:50 Max Roe thanked visiting homeowners for their attendance and announced we would begin the Executive Session of the meeting.
-----------------------------------------------------------------------------------------------------------------------------
EXECUTIVE SESSION

Susan Keene reviewed Accounts Receivables.  One property will be going to sheriff’s sale on January 20th due to the homeowner’s inability to pay the monthly maintenance fees.  This matter will be monitored closely by Susan with updates to the board as needed.  Other properties in arrears were discussed.   No further actions at this time.

Sharon Eichmann motioned to adjourn at 8:40 pm, motion was seconded by Max Row.