Country Village Homeowners Association

Latest News

Friday, April 20, 2018

Financial Review

Jane Stevenson
7935 Piney Wood Court
Indianapolis, IN 46214

                                                                                                                                    April 4, 2018
To:    Max Roe, President CVHOA
         Betty Shaw, Vice President CVHOAat
         John Hedge, Member
         Sharon Eichmann, Member

CC:    Susan Keene, Property Services Group
         Larry Edwards, Property Services Group

On March 9, 2018, I took three homeowners to Property Services Group to review the financial records for the year 2017.  The homeowners were:  Jim Vernon, Steve Linson, and Kendra Meeks.  John Hedge joined us at the offices.

John oversaw the task while each of us reviewed files.  The following comments and concerns were noted:

1.Each monthly file included the ledger sheet documenting the checks that were written, a copy of the invoices and associated checks, a balance sheet and monthly budget recap.  Bank Statements were missing from the earlier months.  Corrective action recommended, bank statements are to be included in the monthly file.
2. Payments made to Creditors such as Menards do not indicate the properties materials were purchased for.  The materials are broken down by a specific account such as decks, builds, etc, but no property identified.   Corrective action recommended, document associated properties with goods purchased.
3.There were a couple of incidents where a check was written to a business for goods, i.g. Sherwin Williams with no invoice attached.  Corrective action recommended, A copy of any invoice paid out of Country Village funds needs to be attached to a check in file.
4.It was noted by both Steve Linson and Jim Vernon there are several checks written for legal fees as a result of one particular Homeowner.  This raised a concern regarding the amount of money this homeowner has cost our community.

Everything was sufficiently accounted for and questions were researched and answered promptly.  Thank you for trusting me to coordinate the homeowners participation and being a part of this financial review.


Jane Stevenson, Secretary/Treasurer, CVHOA

Tuesday, April 17, 2018


NOTICE TO RESIDENTS OF COUNTRY VILLAGE: If you observe something that needs to be brought to the attention of legal authorities call 911 for emergency situations. For non-emergency events residents with cell phones should call 311. Residents using land-lines should dial 317-327-3811 to report a non-emergency event.

Calling PSG only lengthens the authorities response time

March 2018 Board Minutes

Minutes – March 12, 2018

Attendees:                      Sharon Eichmann, Max Roe, Betty Shaw, Jane Stevenson,
Absent:                            John Hedge
PSG:                                  Larry Edwards, Susan Keene
Homeowners Present:  Veronica Coleman, Jim Vernon, Steve Linson, Kathy Messer

The meeting was called to order at 7:00 pm by Max Roe.

Max asked for comments regarding January Minutes, none were raised, motion to carry made by Betty and seconded by Sharon.

Susan reviewed the financial for February, Max asked for questions or comments, none raised, motion to carry made by Jane and seconded by Sharon.

Old Business
Max confirmed with Larry that we were in contract for painting.
We are in contract with Growing Image for lawn services, leaf removal and snow removal.
Financial Committee reviewed the 2017 financial records.  Jane Stevenson, Jim Vernon, Kendra Meetz and Steve Linson reviewed the files with guidance from John Hedge.  Jane to prepare a recap.

New Business

Homeowner, Karen Crowe requested the Sweet Gum tree at her property be removed.  Estimate was obtained and a letter sent to Ms. Crowe explained her portion of the cost.  Letter was sent via Return Receipt mail and was not accepted by Homeowner.  Tree removal canceled.

Homeowner, Alan Rusnak installed an awning on the building to shade his patio door.  A letter was sent via Return Receipt mail stating the awning needs to be removed and necessary repairs to the building done by the homeowner.  The letter explained these types of awning are not approved.  Awning has been removed.  Larry was asked to review the building for condition.

Illegally Parked cars continue to be an issue.  Please file a complaint with the Mayor’s Action Center (317) 327-4622 to report.

The date and time of the next meeting will be May 14, 2018 at7:00 pm.

No further business, the meeting was adjourned at 7:40.

Jane Stevenson, Recording Secretary