Country Village Homeowners Association

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Wednesday, August 10, 2016

July 2016 Board Minutes

Country Village Homeowners Association
Minutes – July 11, 2016

Attendees: Max Roe, Sharon Eichmann, Betty Shaw
Absent: John Hedge, Jane Stevenson
PSG: Larry Edwards, Susan Keene
Homeowners Present: Veronica Coleman, Jim and Margaret Vernon, Karen Crowe, Loma Chan, Kathy Messer, Judy Vance, Steve Linson
The meeting was called to order at 6:45pm at the Harrison by Board President, Max Roe.
Minutes were reviewed.  Sharon Eichmann motioned to accept and Betty Shaw seconded the motion to accept minutes as read.
Financials were reviewed by Susan Keene.  Betty Shaw motioned to accept and Sharon Eichmann seconded motion to accept financials as read.
Discussed on going progress of building repairs and painting.  Also, discussed limb/trash pickup and the need to curtail this activity due to budgetary considerations. The community will need to set up and participate in keeping areas around residences clean and bundle any tree limbs for regular trash pickup.  The exception will be if a big storm has come through then PSG will do a pick up.
As a result of the July 3, 2016 fireworks in the neighborhood exceeding the scope of what is allowed by city ordinances, Max discussed the use of legal and illegal fireworks in the community and the potential danger for damage to units as well as the cleanup costs for the resulting debris.  Other homeowners expressed similar concerns regarding this as well as the noise level experienced.  A letter will be sent to the homeowner of the unit involved in the fireworks activity advising them to comply with city ordinances and their responsibility for cleanup.
A question was raised regarding large trash cans and if our community would be getting them.  Max indicated that at this time he doesn’t have any more information.  If we get them, the City of Indianapolis will facilitate notification to homeowners via mail.
Max discussed the suspicious activity on Stillmeadow involving DEA visits.  Homeowners from Stillmeadow confirmed that they were aware of unusual high traffic volume on their street by unfamiliar vehicles.  Some indicated that they contacted local law enforcement but had met with no success or cooperation.  A letter will be sent to the homeowner  of the unit regarding drug activities of their renters and the need to evict.  Also, the roach infestation of this unit has spread to another owner’s unit and must be treated or owner will be billed for treatment of problem.
Steve Linson asked Max what can be done to address main driveways that are damaged/cracked.  In part some of the damage may have been caused by moving trucks.  Max will inspect the identified driveways.  Board is aware of problems with the driveways but budget constraints factor into work priorities for the community.
Karen Crowe asked Larry to look at some loose railings on her deck and indicated she had mentioned this to one of Larry’s employees.  In accordance with the established protocol she was instructed to call PSG office and submit a work order.
This concluded the general meeting at 7:40pm.  Max thanked the homeowners present for their interest and attendance.

Respectfully submitted,
Sharon Eichmann
Board Member

Monday, August 1, 2016

August 2016 Financials


2015 Budget

   Maintenance Fees










   First Merchants Checking

   First Merchants Money Market

   Accounts Receivable

     Maintenance Fees



   Net Worth

   YTD Income