Country Village Homeowners Association

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Thursday, September 14, 2017

September 2017 Board Minutes

COUNTRY VILLAGE HOMEOWNERS ASSOCIATION
Minutes – September 11, 2017

Attendees:                      Sharon Eichmann, Max Roe, Betty Shaw, Jane Stevenson
Absent:                            John Hedge
PSG:                                  Larry Edwards, Susan Keene
Homeowners Present:  Veronica Coleman, Kathy Messer, Karen Rose

The meeting was called to order at 7:00 pm by Max Roe.

Financials were reviewed.  All information was complete except the invoice and entry for the shrub trimming.  Susan Keene will correct and provide corrected information/documents to the board.

There will be a $10,800.00 deposit made to the Money Market account. 

Painting on Stillmeadow property is about completed.  Painting company is to be contacted and informed they will have to paint the building that includes 7932 Sunfield.  This building was power washed by mistake.  Max Roe had informed the workers they were working on the wrong building, but they continued their work.  The painting of this building is at the contractor’s expense.

Annual Meeting will be held on November 13, 2017 at the Eastern Club House at 7:00pm.

Karen Rose came to the meeting to discuss the parking issues on Piney Wood.  There are vehicles that park too close to the entrance of this street and park on each side of the street.  This makes it impossible for emergency vehicles to enter the street.  These vehicles belong to residents that actually live on Valley Farm Road.   We have been instructed to contact the Mayor’s Action Center to register a concern (317) 327-4622.  Max Roe is working with the city to determine if there is something we can do about marking certain areas for no parking. 

Veronica Coleman asked if she could ask some questions of the board.  The following questions were documented and handed to the board secretary following the meeting.

Document from Ms. Coleman:
Questions for the EVFCV Board of Directors Meeting September 11, 2017.
The following questions are submitted to the Board for a response to Veronica Coleman since the Board was unable to respond during the September 11, 2017 Board Meeting.  Response may be sent via email or snail mail (U.S. postal service).

THE BOARDS RESPONSE: THE BOARD DID RESPOND TO EACH OF HER QUESTIONS AT THE SEPTEMBER 11, 2017 BOARD MEETING . . . 
 KATHY MESSER WAS PRESENT.  These questions have been asked many times before with the same response.

Question #1:  How Many delinquency letters have been sent since January 2017.?
Delinquent accounts are a confidential matter and legally cannot be discussed with membership.

Question #2: How many delinquencies have been sent to the attorney?
Delinquent accounts are a confidential matter and legally cannot be discussed with membership.

Question #3:  Have any liens been filed since January 2017?
Delinquent accounts are a confidential matter and legally cannot be discussed with membership.

Questions #4: Since homeowners do not have access to the Associations’ financial reports, do we have any charge or credit cards in the Association’s name?  What about petty cash?
The association does not have any charge or credit card, no debit cards.  There is no petty cash.  All expenses are paid by check and an invoice is associated with said check.  As it has been said before, homeowners have the right to review the entire financial report by contacting PSG’s office and requesting time to go to their office and review the reports.  The financial information will be posted in current status no later than September 13, 2017.

Questions #5:  How much can PSG spend without board approval?
$500.00

The general session was adjourned at 7:40

There is no board meeting in October.


Annual Meeting will be held on November 13, 2017 at the Eastern Club House at 7:00pm.

Wednesday, September 13, 2017

August 2017 Treasurer's Report




      Country Village HOA



August 2017 Treasurer's Report



 August 











   First Merchants Checking
 $22,902.89

   First Merchants Money Market  $27,277.32











   Income
 $17,281.16

   Expenses
 $26,127.70

   Monthly Profit/(Loss)
 $(8,846.54)

   YTD Profit/(Loss)
 $4,760.84

July 2017 Treasurer's Report




    Country Village HOA 


July 2017 Treasurer's Report


 July 






   First Merchants Checking
 $22,902.89
   First Merchants Money Market  $27,277.32






   Income
 $17,281.16
   Expenses
 $25,481.91
   Monthly Profit/(Loss)
 $(8,200.75)
   YTD Profit/(Loss)
 $13,607.38

May 2017 Treasurer's Report









Country Village HOA
May 2017 Treasurer's Report





 May 














   First Merchants Checking
 $22,991.14


   First Merchants Money Market  $23,275.19














   Income
 $17,280.99


   Expenses
 $18,881.01


   Monthly Profit/(Loss)
 $(1,600.02)


   YTD Profit/(Loss)
 $16,658.00