Country Village Homeowners Association

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Thursday, April 13, 2017

February 2017 Board Minutes

Minutes – February 13, 2017

Attendees:                      Sharon Eichmann, Max Roe, Betty Shaw, Jane Stevenson
                                          John Hedge – via phone
PSG:                                  Larry Edwards, Susan Keene
Homeowners Present:  Veronica Coleman, Steve Linson, Kathy Messer, Jim and Margaret Vernon, Loma Chan

The meeting was called to order at 7:05 pm at the Harrison by Board President, Max Roe.  

First order of business was election of Board officers.  Sharon Eichmann nominated Max Roe as President and Jane Stevenson seconded the nomination.  All approved. 
Jane Stevenson nominated Sharon Eichmann as Secretary, Sharon declined.
Betty Shaw nominated Jane Stevenson Secretary, Max Roe seconded nomination, all approved
Max Roe nominated John Hedge as Treasurer, Sharon Eichmann seconded nomination, all approved.  Max nominated Betty Shaw as Vice President, Sharon Eichmann seconded nomination, all approved.
The Board Officers for Country Village Homeowners Association for year 2017 are as follows:
Max Roe, President
Betty Shaw, Vice President
Jane Stevenson, Secretary
John Hedge, Treasurer
Sharon Eichmann, Member

Max announced the meeting location for future meetings here at the Harrison is on a month to month basis as the facility is undergoing major renovations.  Please check the PSG web site for confirmation of meeting location and time.

There were two requests from Veronica Coleman regarding the financials.  She is requesting homeowners be provided with a copy of the financial documentation for their benefit to review along with the board.  She also requested a discussion on how assessment fees are recorded.

After a lengthy discussion, the board was unable to determine the need for this information.  Ms. Coleman kept citing figures from the 2016 financial information but was unable to produce specific facts.   Max called for a motion regarding the request.  Jane Stevenson made a motion to decline the request to provide the requested documentation. The motion was seconded by Betty Shaw and all board members voted no.   The financials are posted on the web site.  The Homeowners of CVHOA have elected this board to manage the funds and work requests necessary to maintain our community. 

The discussion of how association fees are recorded was next on the list.  We asked Ms. Coleman what her objective was in obtaining confidential information.  She did not wish to see each individual account, but rather wanted to understand the process.  Jane Stevenson responded stating that as Ms. Coleman was a board member for one year she is well aware of how fees are recorded.  It was further explained if someone is in arrears, it is duly noted and addressed.  Also, if someone pays several months at a time, it too is noted.  She then asked what happened to the money that was noted as on the books at the end of the year.   Response was, that money is in the checking account.   Any request from any homeowner for accounts receivable information will be denied unless that request is regarding their own account.

Max moved on as the financial discussion and requests are closed topics. 

Susan Keene reviewed the Balance Sheet and expenses for January.   After some discussion, the balance sheet and expenses were motioned by Jane Stevenson to accept and Sharon Eichmann seconded the motion, all approved.

Discussion then turned to issues with dogs at or around 7940 Sunfield and 3046 Valley Farms.  Dogs are a disturbance with constant barking.  Dogs have also been seen running loose, which is a violation of City Ordinances, and doing their business without any owner taking responsibility to clean up after these dogs.  This is a violation of Country Village Homeowners Association By-Laws.

No further business the general meeting was adjourned at 7:50.   Max thanked the homeowners present for the interest and attendance.


Jane Stevenson, Recording Secretary
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