Jane Stevenson
7935 Piney Wood Court
Indianapolis, IN 46214
April
4, 2018
To: Max
Roe, President CVHOA
Betty
Shaw, Vice President CVHOAat
John
Hedge, Member
Sharon
Eichmann, Member
CC:
Susan Keene, Property Services Group
Larry
Edwards, Property Services Group
On March 9, 2018, I took three
homeowners to Property Services Group to review the financial records for the
year 2017. The homeowners were: Jim Vernon, Steve Linson, and Kendra
Meeks. John Hedge joined us at the
offices.
John oversaw the task while each of
us reviewed files. The following
comments and concerns were noted:
1.Each
monthly file included the ledger sheet documenting the checks that were
written, a copy of the invoices and associated checks, a balance sheet and
monthly budget recap. Bank Statements
were missing from the earlier months. Corrective action recommended, bank
statements are to be included in the monthly file.
2.
Payments made to Creditors such as Menards do not indicate the properties
materials were purchased for. The
materials are broken down by a specific account such as decks, builds, etc, but
no property identified. Corrective
action recommended, document associated properties with goods purchased.
3.There
were a couple of incidents where a check was written to a business for goods,
i.g. Sherwin Williams with no invoice attached.
Corrective action recommended, A
copy of any invoice paid out of Country Village funds needs to be attached to a
check in file.
4.It
was noted by both Steve Linson and Jim Vernon there are several checks written
for legal fees as a result of one particular Homeowner. This raised a concern regarding the amount of
money this homeowner has cost our community.
Everything was sufficiently
accounted for and questions were researched and answered promptly. Thank you for trusting me to coordinate the
homeowners participation and being a part of this financial review.
Cordially,
Jane Stevenson,
Secretary/Treasurer, CVHOA
