April 2017 Financials

		Country Village HOA April 2017 Treasurer's Report
		April
First Merchants Checking		$21,895.20
First Merchants Money Market		$23,274.20
Income		$17,120.96
Expenses		$11,796.50
Monthly Profit/(Loss)		$5,324.46
YTD Profit/(Loss)		$18,258.02

March 2017 Financials

		Country Village HOA March 2017 Treasurer's Report
		March
First Merchants Checking		$15,197.70
First Merchants Money Market		$23,273.24
Income		$17,280.94
Expenses		$11,424.94
Monthly Profit/(Loss)		$5,856.00
YTD Profit/(Loss)		$12,933.60

February 2017 Financials

		Country Village HOA February 2017 Treasurer's Report
		February
First Merchants Checking		$11,013.64
First Merchants Money Market		$22,063.30
Income		$17,280.79
Expenses		$15,916.52
Monthly Profit/(Loss)		$1,364.52
YTD Profit/(Loss)		$7,077.60

April 2017 Board Minutes

COUNTRY VILLAGE HOMEOWNERS ASSOCIATION

Minutes – April 10, 2017

Attendees:                      Sharon Eichmann, Max Roe, Betty Shaw, Jane Stevenson

Absent:                            John Hedge

PSG:                                 Larry Edwards, Susan Keene

Homeowners Present:  Veronica Coleman, Steve Linson, Kathy Messer, Jim and Margaret Vernon, Loma Chan

The meeting was called to order at 7:10 pm by Max Roe.

First order of business was the minutes.  Betty Shaw Motioned to accept minutes, Sharon Eichmann seconded motion.  Minutes will be posted for the February meeting.  There was no board meeting in March.

Next Board meeting will be May 8^th at 7:00pm at the Harrison.

Issues regarding 7932 Sunfield Court.  A certified letter was sent to inform property owner there are activities at this property that are in violation of city ordinances.

Still having issues with pets on Stillmeadow.  Owners are in violation of Covenants and Restrictions, By-Laws and city ordinances by allow animals to run freely.  PETS NEED TO BE ON A LEASH.  OWNERS ARE RESPONSIBLE TO CLEAN UP AFTER PETS.

8009 Sunfield being prepped for painting.

1^st lawn treatment was done, no flags were put out!  Gutters need cleaning.

Financials will not be reviewed in the general session until the false and incorrect information ceases.  False and incorrect information is being published in an NON-Board meeting as well as posted on an unofficial web page.  The board is not hiding anything.  Someone is falsely stating information and does not understand a financial statement.

Veronica Coleman asked who was going to respond to the email she sent asking for minutes to February meeting.  Jane Stevenson explained the minutes to February had not been posted as there was no meeting in March and the board had not approved the minutes.  These were just approved in this meeting and will be posted tomorrow.  Ms. Colman then asked who would respond to her email.  Jane Stevenson responded, I just did!

The general session was adjourned at 7:45.

_______________________________________________________________________________

Respectfully,

Jane Stevenson, Recording Secretary

February 2017 Board Minutes

COUNTRY VILLAGE HOMEOWNERS ASSOCIATION

Minutes – February 13, 2017

Attendees:                      Sharon Eichmann, Max Roe, Betty Shaw, Jane Stevenson

                                          John Hedge – via phone

PSG:                                  Larry Edwards, Susan Keene

Homeowners Present:  Veronica Coleman, Steve Linson, Kathy Messer, Jim and Margaret Vernon, Loma Chan

The meeting was called to order at 7:05 pm at the Harrison by Board President, Max Roe.  

First order of business was election of Board officers.  Sharon Eichmann nominated Max Roe as President and Jane Stevenson seconded the nomination.  All approved. 

Jane Stevenson nominated Sharon Eichmann as Secretary, Sharon declined.

Betty Shaw nominated Jane Stevenson Secretary, Max Roe seconded nomination, all approved

Max Roe nominated John Hedge as Treasurer, Sharon Eichmann seconded nomination, all approved.  Max nominated Betty Shaw as Vice President, Sharon Eichmann seconded nomination, all approved.

The Board Officers for Country Village Homeowners Association for year 2017 are as follows:

Max Roe, President

Betty Shaw, Vice President

Jane Stevenson, Secretary

John Hedge, Treasurer

Sharon Eichmann, Member

Max announced the meeting location for future meetings here at the Harrison is on a month to month basis as the facility is undergoing major renovations.  Please check the PSG web site for confirmation of meeting location and time.

There were two requests from Veronica Coleman regarding the financials.  She is requesting homeowners be provided with a copy of the financial documentation for their benefit to review along with the board.  She also requested a discussion on how assessment fees are recorded.

After a lengthy discussion, the board was unable to determine the need for this information.  Ms. Coleman kept citing figures from the 2016 financial information but was unable to produce specific facts.   Max called for a motion regarding the request.  Jane Stevenson made a motion to decline the request to provide the requested documentation. The motion was seconded by Betty Shaw and all board members voted no.   The financials are posted on the web site.  The Homeowners of CVHOA have elected this board to manage the funds and work requests necessary to maintain our community. 

The discussion of how association fees are recorded was next on the list.  We asked Ms. Coleman what her objective was in obtaining confidential information.  She did not wish to see each individual account, but rather wanted to understand the process.  Jane Stevenson responded stating that as Ms. Coleman was a board member for one year she is well aware of how fees are recorded.  It was further explained if someone is in arrears, it is duly noted and addressed.  Also, if someone pays several months at a time, it too is noted.  She then asked what happened to the money that was noted as on the books at the end of the year.   Response was, that money is in the checking account.   Any request from any homeowner for accounts receivable information will be denied unless that request is regarding their own account.

Max moved on as the financial discussion and requests are closed topics. 

Susan Keene reviewed the Balance Sheet and expenses for January.   After some discussion, the balance sheet and expenses were motioned by Jane Stevenson to accept and Sharon Eichmann seconded the motion, all approved.

Discussion then turned to issues with dogs at or around 7940 Sunfield and 3046 Valley Farms.  Dogs are a disturbance with constant barking.  Dogs have also been seen running loose, which is a violation of City Ordinances, and doing their business without any owner taking responsibility to clean up after these dogs.  This is a violation of Country Village Homeowners Association By-Laws.

No further business the general meeting was adjourned at 7:50.   Max thanked the homeowners present for the interest and attendance.

THE NEXT BOARD MEETING WILL BE MAY 8, 2017 AT 7:00 PM AT THE HARRISON.

Respectfully,

Jane Stevenson, Recording Secretary

Meeting Notice

Attention Owners- The Board meeting will be held April 10th, 7pm at the Harrison.

Meeting Notice

Due to unforeseen circumstances there will not be a formal board meeting at the Harrison on March 13th.  We apologize for this late notice and inconvenience.  April 10th is the next scheduled meeting.  Please watch the website for time and location.

Thank you, Jane Stevenson, Secretary