March 2016 Board Minutes

COUNTRY VILLAGE HOMEOWNERS ASSOCIATION

Minutes – March 14, 2016

Attendees:                      Sharon Eichmann, Max Roe, Betty Shaw, Jane Stevenson

Absent:                            John Hughes

PSG:                                  Larry Edwards, Susan Keene

Homeowners Present:  Veronica Coleman, Jim Vernon and Steve Linson

The meeting was called to order at 6:45 pm at the Harrison by Board President, Max Roe.  

Secretary’s report was discussed; all revisions had been previously made.  Betty Shaw motioned to accept minutes and Sharon Eichmann seconded motion.

Susan Keene reviewed the financials. A transfer will be made on Wednesday of $2,200.00 to the money market for the January and February reserve commitment.

Still have a $6,000+ arrears in accounts receivable.  Net worth as of February is $22,805.00.

Jane Stevenson motioned to accept the financials, Betty Shaw seconded the motion.

We have received several estimates for work on trees throughout the community.  Max and Larry will do a walk around to identify the most urgent work to be done and establish a priority.

Discussed the coming Country Village Homeowners Association Newsletter issued by your Board of Directors.  It will address several items, please read carefully as well as pass on to a tenant if your unit is tenant occupied.

November 14^th, 2016 is the date of the Annual Meeting.  Location to be determined.

This concluded the general meeting, Max thanked those homeowners present for their interest and attendance.

Respectfully,

Jane Stevenson, Recording Secretary

2015 Annual Meeting Minutes

COUNTRY VILLAGE HOMEOWNERS ASSOCIATION

Annual Meeting Minutes

November 9, 2015

The annual meeting of the Country Village Homeowners Association was called to order at 7:05 by presiding President Max Roe.

A quorum was established by attendees and by proxy forms.

Max Roe reviewed the proposed 2015 budgets.  There were 4 options presented.  The first option was a standard budget.  Options 2 through 4 included costs associated with reviewing of the financials to include a review, a compilation or an audit.  Homeowner, John Hughes, a CPA, offered an explanation of all three processes.

The monthly maintenance fee will be $151.00 for 2016 from $140.00.  This increase is roughly 7.9% which equals $11.06. 

Candidates for the Board of Directors for the 2016 term were individually introduced and each gave a brief talk about themselves and what they offered the community. 

Ballots were distributed for members present to vote on the budget options and board of director candidates.   It was explained that if you are present at a meeting, you must use the ballot handed out and not vote by proxy form.  Proxy forms are for Homeowners not present.

Ballots were gathered and the counting process was completed.

The members voted to maintain a standard budget.

2016 Board Members are:

Max Roe

Betty Shaw

Sharon Eichmann

John Hughes

Jane Stevenson

March 2016 Financials

				APPROVED
		YTD		2015 Budget
REVENUE:
Maintenance Fees		$48,924.00		$195,696.00
Interest		$1.28		$20.00
Miscellaneous		$(4,977.00)		$-
Total:		$43,948.28		$195,716.00
EXPENSES:
BUILDING MAINTENANCE		$13,001.98		$68,200.00
COMMON GROUNDS:		$3,814.42		$21,657.60
LANDSCAPE:		$2,510.00		$45,800.00
ADMINISTRATION:		$15,758.59		$45,932.00
RESERVE:		$2,200.00		$13,300.00
Total:		$37,284.99		$181,042.00
Income:		$6,663.29		$398.00
Assets:
First Merchants Checking		$18,601.77
First Merchants Money Market		$8,539.25
Accounts Receivable
Maintenance Fees		$8,821.55
Total:		$35,962.57
Capital:
Net Worth		$29,299.28
YTD Income		$6,663.29
Total:		$35,962.57