NOTICE TO RESIDENTS OF COUNTRY VILLAGE

NOTICE TO RESIDENTS OF COUNTRY VILLAGE: If you observe something that needs to be brought to the attention of legal authorities call 911 for emergency situations. For non-emergency events residents with cell phones should call 311. Residents using land-lines should dial 317-327-3811 to report a non-emergency event.

Calling PSG only lengthens the authorities response time

March 2018 Board Minutes

COUNTRY VILLAGE HOMEOWNERS ASSOCIATION

Minutes – March 12, 2018

Attendees:                      Sharon Eichmann, Max Roe, Betty Shaw, Jane Stevenson,

Absent:                            John Hedge

PSG:                                  Larry Edwards, Susan Keene

Homeowners Present:  Veronica Coleman, Jim Vernon, Steve Linson, Kathy Messer

The meeting was called to order at 7:00 pm by Max Roe.

Max asked for comments regarding January Minutes, none were raised, motion to carry made by Betty and seconded by Sharon.

Susan reviewed the financial for February, Max asked for questions or comments, none raised, motion to carry made by Jane and seconded by Sharon.

Old Business

Max confirmed with Larry that we were in contract for painting.

We are in contract with Growing Image for lawn services, leaf removal and snow removal.

Financial Committee reviewed the 2017 financial records.  Jane Stevenson, Jim Vernon, Kendra Meetz and Steve Linson reviewed the files with guidance from John Hedge.  Jane to prepare a recap.

New Business

Homeowner, Karen Crowe requested the Sweet Gum tree at her property be removed.  Estimate was obtained and a letter sent to Ms. Crowe explained her portion of the cost.  Letter was sent via Return Receipt mail and was not accepted by Homeowner.  Tree removal canceled.

Homeowner, Alan Rusnak installed an awning on the building to shade his patio door.  A letter was sent via Return Receipt mail stating the awning needs to be removed and necessary repairs to the building done by the homeowner.  The letter explained these types of awning are not approved.  Awning has been removed.  Larry was asked to review the building for condition.

Illegally Parked cars continue to be an issue.  Please file a complaint with the Mayor’s Action Center (317) 327-4622 to report.

The date and time of the next meeting will be May 14, 2018 at7:00 pm.

No further business, the meeting was adjourned at 7:40.

Respectfully,

Jane Stevenson, Recording Secretary

January 2018 Board Minutes

COUNTRY VILLAGE HOMEOWNERS ASSOCIATION

Minutes – January 8, 2018

Attendees:                      Sharon Eichmann, Max Roe, Betty Shaw, Jane Stevenson, John Hedge

PSG:                                  Larry Edwards, Susan Keene

Homeowners Present:  Veronica Coleman, Loma Chan

The meeting was called to order at 7:00 pm by Max Roe.

Sharon nominated Max Roe as president, seconded by Jane

Sharon nominated Betty Shaw as vice president, seconded by John

Betty nominated Jane as secretary, seconded by Sharon,

John stepped down as treasurer, Sharon motioned Jane also be treasurer. 

Election of officers, Max Roe – President, Betty Shaw – Vice President, Jane Stevenson – Secretary/Treasurer, John Hedge and Sharon Eichmann members.

Financial report:  Susan Keene reported that our new financial Institution being a credit union provides a better interest rate.

September Minutes and Annual Meeting Minutes had been distributed to the board prior to the board meeting.  Jane Stevenson motioned to accept minutes, Sharon Eichmann seconded motion.  All approved.  Minutes will be posted to the web site this week.

Pet Waste Stations – further investigations with other communities indicate that installation of such waste stations would not likely cure the problem.  If people are not responsible enough to take care of their pet waste as a general practice, the waste stations won’t cure the problem.  Jane Stevenson moved to abandon the project, motion was seconded by Sharon, Eichmann.

Painting bids were reviewed.  Sharon motioned to accept Elite Pro Painters as the painting company for this calendar year, John Hedge accepted the motion.

Lawn service contracts has been submitted.  The services include mowing, fertilizing, leaf removal, shrub trimming and snow removal.  Considerable discussion was given regarding per hour rates.  Larry Edwards stated he believed we could convince the company to provide a more specific rate for each service.  We will award a one-year contract to Growing Image.  Sharon motioned to accept Growing Image, John Hedge seconded the motion.

Solar Panels.  One homeowner had requested he be allowed to install solar panels for his property.  Given the age of our units and space constraints, this is not a practical environment for Country Village.  The request was denied.

Parking:  Max is still working on modifications to the parking within the community.  There are more and more vehicles parked outside of owner’s garages and driveways.  This is causing a lot of concern and issues on some of the narrower streets.  This can impact emergency vehicles access to a resident in need and can impact snow plowing.  PLEASE PARK YOUR VEHICLES ON YOUR DRIVEWAY OR IN YOUR GARAGE. 

Financial Committee to review the 2017 financial records has been planned.  John Hedge and Jane Stevenson will accompany the homeowners in their review.  John will coordinate the date and time. 

During the executive session, the board voted to meet every other month.  The date and time of the next meeting will be March 12, 2018.

No further business, the meeting was adjourned at 8:25.

Respectfully,

Jane Stevenson, Recording Secretary

2017 Anuual Meeting Minutes

COUNTRY VILLAGE HOMEOWNERS ASSOCIATION

Annual Meeting Minutes

November 13, 2017

The annual meeting of the Country Village Homeowners Association was called to order at 7:05 pm by presiding President Max Roe.   Max Roe introduced the board members.

Jane Stevenson read the minutes from the November 14, 2016 annual meeting.  Sharon Eichmann motioned to accept the minutes, Betty Shaw seconded the motion, motion was approved by members present.

Susan Keene, on behalf of John Hedge, reviewed the Year to Date expenses through October 2017.  Max Roe called for a motion to accept.  Jane Stevenson moved to accept financials as read, seconded by Kathy Messer.

The next order of business was the review the 2018 Budget.  There are minimal changes, just a slight reallocation of funds.  There will not be any increase in the Monthly Homeowners Fee for 2018.   Veronica Coleman initiated a Point of Information during the discussion of the financials.

Veronica Coleman did not want to accept the proposed budget until the December Board meeting as she had questions, but she was not prepared to ask the questions at this time.  Max stated there would not be a December Board Meeting, there never has been a December Board Meeting.  As there are no changes that affect members, the budget does not need a vote.

No quorum was established by attendees and or by proxy.   No nominations from members for the two open seats on the board.  Therefore, Max Roe and Sharon Eichmann will remain on the board for another term.  

Doggie Waste Station, Jane Stevenson has done some research on doggie waste stations.  This was discussed among the members and it appears it is desired that we try installing these in the community to assist with the doggie waste issue.  More research is needed and will be done.  This matter will be addressed again in January 2018.

Jane Stevenson thanked the vehicle owners that were parking at the entrance of Piney Wood Court.  She had prepared a note and placed it on the vehicles asking the owners to consider their neighbors request and not park there as it restricts access and emergency vehicles would not be able to access.  She stated that within 24 hours of the posted notice, both vehicles had been removed.

No other business was brought to the floor, the meeting was adjourned at 7:40 pm.

Respectfully submitted by Recording Secretary, Jane Stevenson

2018 Board Members are:

Max Roe      Betty Shaw     Sharon Eichmann    John Hedge         Jane Stevenson

Happy New Year!

Happy New Year to all;

There will not be any trash pick up this week. There will be trash pick up next week on Monday, January 8, 2018. Residents will be allowed five (5) extra bags of trash. Trash does not need to fit inside trash container, but must be bagged.

The first meeting of 2018 of the Country Village Homeowners Association Board of Directors will be January 8 at 7pm in the Theater Room at the Harrison.

Town Hall Meeting

Dear All,

My next Town Hall Meeting is fast approaching - as it will be on Saturday, December 16th from 10:00 a.m. - 11:30 a.m. at Flanner and Buchanan Community Center on High School Road.  I have invited Ptl. Timothy Blackwell and Ptl. Madeline Green with Northwest District IMPD to present a program on Active Shooters.  With some of the recent events this year around our Country, including recently the church in Texas and the tragedy in Las Vegas, I thought this might be a good time to ask them to come to a Town Hall Meeting.  I have seen this program before, and found it very informative and educational.  I also am looking forward to seeing it again, as I feel a presentation of  this nature you learn something new no matter how many times you see it, and it registers with you better if you ever were in a horrible situation like an Active Shooter. 

Please forward this info to others in our District who may not be on my email list, and for those who are HOA leaders, if you could make sure your neighbors are aware, I would appreciate it.  I have been passing out cards to various neighborhoods along with some of my wonderful helpers, but due to weather, limited daylight hours, and busy schedules I am not making as much progress as I would like.  So, I hope you will forward this to your neighbors.  Also, if anyone would like to help me pass out cards in their neighborhood or another neighborhood, please let me know.  Below is a sample of the cards' information.  I am out every day somewhere and certainly would appreciate the help very much.  It is great exercise and this time of year so much fun to see all the decorations that are out there - and to know where you may want to drive by at night!

Sincerely,

Janice McHenry

City-County Councillor District 6

Would you know what to do if you were in an Active Shooter situation?
These horrible shootings have occurred around the country. 
C.R.A.S.E. (Civilian Response to Active Shooter Events) is an informal presentation to prepare
civilians in the event of an attack and response options until the police arrive on the scene.
Come learn more at:

Councillor Janice McHenry's
Quarterly Town Hall Meeting

Saturday, December 16th
10:00 a.m. - 11:30 a.m.
Flanner and Buchanan Community Center
2950 N. High School Road

IMPD Northwest District's Timothy Blackwell and Madeline Green will be presenting this program
for us.  Join Councillor McHenry and others in our district to learn more about how to react
if ever in an Active Shooter Situation.

December 2017 Financials

		December
Assets:
Indiana Members CU Checking		$11,528.89
IMCU Savings		$50.02
IMCU Money Market		$38,127.26
Accounts Receivable
Maintenance Fees		$12,441.85
Total:		$62,148.02
Capital:
Net Worth		$55,798.49
YTD Income		$6,349.53
Total:		$62,148.02
Outstanding Checks:
1129 TNW Corp (Coupons)		$107.80

					YTD		2017 Budget
REVENUE:
Maintenance Fees					$207,200.00		$207,360.00
Actual Deposits:					<$212,473.65>
Interest					$53.53		$10.00
Miscellaneous (Comcast)					$10,914.00
Total:					$218,167.53		$207,370.00
EXPENSES:
BUILDING MAINTENANCE
Repairs					$33,166.82		$26,000.00
Painting					$27,834.25		$18,600.00
Gutters					$6,842.00		$6,000.00
Deck Structure					$18,519.85		$15,000.00
Deck Flooring					$5,772.04		$3,000.00
Roofs					$743.99		$2,600.00
COMMON GROUNDS:
Concrete					$-		$2,500.00
Step Repair					$108.00		$1,500.00
Step Replacement					$-		$3,500.00
Street Lights					$2,236.94		$2,184.00
Common Area
Mailboxes					$708.00		$1,800.00
Drainage					$1,858.84		$2,000.00
Limb/Trash Pick-up					$5,699.00		$5,200.00
Vegetation Control					$1,306.00		$1,500.00
LANDSCAPE:
Mowing					$14,300.00		$15,600.00
Fertilization					$3,549.21		$6,600.00
Leaf Removal					$5,500.00		$5,500.00
Seeding					$1,900.25		$5,000.00
Shrub Trimming					$2,969.00		$2,300.00
Tree Trimming					$3,600.84		$2,000.00
Tree Removal					$2,239.00		$15,000.00
Snow Removal					$2,139.02		$6,000.00
ADMINISTRATION:
Management					$9,132.00		$9,132.00
Office					$1,687.99		$1,000.00
Insurance					$29,818.24		$30,000.00
Legal					$11,759.72		$3,000.00
RESERVE:					$18,427.00		$14,505.00
Total:					$211,818.00		$207,021.00
Income:					$6,349.53		$349.00