Country Village Homeowners Association

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Sunday, March 31, 2019

March 2019 Board Minutes


COUNTRY VILLAGE HOMEOWNERS ASSOCIATION
Minutes - March 11, 2019
Board members present:
            Max Roe, Betty Shaw, Sharon Eichmann
Board member absent:
            John Hedge

Representing management:
            Larry Edwards, Susan Keene

Homeowners present:
            Steve Linson, Kathy Messer, Veronica Coleman

Meeting was called to order by Max Roe at 7:07pm.

Approved minutes of the January 14, 2019 Country Village Homeowners Association Board of Directors meeting were read by Max Roe.

Max Roe asked if there were any of the attendees had any neighborhood concerns. Kathy Messer brought up that some of her outgoing mail had been stolen. She knew it was stolen because the mailman had not made his rounds yet and the mail was gone.

Parking problems were brought up and discussed. Vehicles must be in working condition and have valid plates. Known owners will be notified of infractions.

Financial report was given by Susan Keene. Motion was made by Sharon Eichmann and seconded by Betty Shaw to accept.

Tree removal bids have not been completed.

Discussion was held on changing the site of the annual meeting. Speedway Flanner & Buchanan has a nice community building that could be used at no cost to the Association, if the date is open. No action was taken to change locations.

Discussion was held on solar panels. The Association can deny the installation of roof solar panels. The Association can deny the installation of solar panels in other areas if the panels are aesthetically unacceptable.

The street light on Sunfield Court cul-de-sac has been repaired.

Steve Linson was added to the Board of Directors to fill the seat vacated by Jane Stevenson.

With no further business brought forward the open portion of the meeting was adjourned at approximately 7:40pm.

Respectfully submitted by Max Roe

Next Board meeting is scheduled for May 13, 2019 in the theatre room of the Harrison.

Monday, March 25, 2019

Country Village HOA Feb 2019 Operating Statement














YTD
2019 Budget








REVENUE:






   Maintenance Fees



 $34,560.00
 $207,360.00
   Actual Deposits:



<$37,760.21>

   Interest



 $73.51
 $300.00
   Miscellaneous



 $-  








                    Total:



 $34,633.51
 $207,660.00








EXPENSES:






BUILDING MAINTENANCE






   Repairs



 $3,978.05
 $26,000.00
   Painting



 $87.44
 $24,000.00
   Gutters



 $245.00
 $6,000.00
   Deck Structure



 $3,441.14
 $15,000.00
   Deck Flooring



 $-  
 $1,000.00
   Roofs



 $509.00
 $2,500.00
COMMON GROUNDS:






   Entrances



 $54.00
 $300.00
   Concrete



 $-  
 $500.00
   Steps



 $-  
 $2,000.00
   Street Lights



 $377.18
 $2,230.00
   Mailboxes



 $-  
 $1,000.00
   Common Area (Seed,



 $5,526.43
 $9,500.00
     Trash, Vegetation, Drainage)





LANDSCAPE:






   Mowing



 $-  
 $17,400.00
   Fertilization



 $3,796.65
 $4,250.00
   Leaf Removal



 $1,200.00
 $5,500.00
   Shrub Trimming



 $-  
 $2,700.00
   Tree Care



 $1,462.46
 $15,000.00
   Snow Removal



 $1,425.00
 $9,000.00
ADMINISTRATION:






   Management



 $1,728.00
 $10,368.00
   Office 



 $480.00
 $750.00
   Insurance



 $5,038.66
 $30,000.00
   Legal



 $925.00
 $6,000.00
   MENARDS



 $819.25

RESERVE:


 $-  
 $15,000.00








                    Total:



 $31,093.26
 $205,998.00








Income:



 $3,540.25
 $1,662.00








Country Village HOA Jan 2019 Operating Statement













YTD
 
2019 Budget



HOA 



REVENUE:






   Maintenance Fees

 $17,280.00


 $207,360.00
   Actual Deposits:

 <$22,900.42> 



   Interest

 $38.61


 $300.00
   Miscellaneous

 $-  
 
 $-  








                    Total:

 $17,318.61


 $207,660.00








EXPENSES:






BUILDING MAINTENANCE






   Repairs

 $2,039.61


 $26,000.00
   Painting

 $87.44


 $24,000.00
   Gutters

 $245.00


 $6,000.00
   Deck Structure

 $3,441.14


 $15,000.00
   Deck Flooring

 $-  


 $1,000.00
   Roofs

 $509.00


 $2,500.00
COMMON GROUNDS:






   Entrances

 $54.00


 $300.00
   Concrete

 $-  


 $500.00
   Steps

 $-  


 $2,000.00
   Street Lights

 $183.51


 $2,230.00
   Mailboxes

 $-  


 $1,000.00
   Common Area (Seed,

 $1,368.00


 $9,500.00
     Trash, Vegetation, Drainage)





LANDSCAPE:






   Mowing

 $-  


 $17,400.00
   Fertilization

 $3,796.65


 $4,250.00
   Leaf Removal

 $-  


 $5,500.00
   Shrub Trimming

 $-  


 $2,700.00
   Tree Care

 $513.00


 $15,000.00
   Snow Removal

 $1,065.00


 $9,000.00
ADMINISTRATION:






   Management

 $864.00


 $10,368.00
   Office 

 $-  


 $750.00
   Insurance

 $2,519.33


 $30,000.00
   Legal

 $450.00


 $6,000.00
RESERVE:

 $-  
 
 $15,000.00








                    Total:

 $17,135.68


 $205,998.00








Income:

 $182.93


 $1,662.00








Friday, March 1, 2019

March 2018 Financials




March






Assets:



   Indiana Members CU Checking
 $31,070.34

   Indiana Members CU Savings
 $50.05

   RESERVE:



     Indiana Members CU Money Market  $40,699.56

   ACCOUNTS RECEIVABLE:



     Maintenance Fees
 $10,529.85






                    Total:
 $82,349.80






Capital:



   Net Worth
 $64,783.03

   YTD Income
 $17,566.77






                    Total:
 $82,349.80
















Outstanding Checks:



1164 D & B Continuous Guttering
 $400.00








YTD
2018 Budget









REVENUE:







   Maintenance Fees



 $51,840.00
 $207,360.00
   Actual Deposits:



 <$54,047.00> 


   Interest



 $72.32
 $75.00
   Miscellaneous



 $-  
 $-  









                    Total:



 $51,912.32
 $207,435.00









EXPENSES:







BUILDING MAINTENANCE







   Repairs



 $1,587.93
 $26,000.00
   Painting



 $-  
 $20,000.00
   Gutters



 $1,026.01
 $6,000.00
   Deck Structure



 $3,425.97
 $12,000.00
   Deck Flooring



 $-  
 $6,000.00
   Roofs



 $1,894.57
 $1,000.00
COMMON GROUNDS:







   Entrances



 $288.00
 $-  
   Concrete



 $-  
 $1,500.00
   Step Repair



 $-  
 $1,500.00
   Step Replacement



 $-  
 $3,500.00
   Street Lights



 $557.89
 $2,225.00
   Common Area







     Mailboxes



 $384.00
 $1,500.00
     Drainage



 $558.00
 $2,000.00
     Limb/Trash Pick-up



 $1,455.00
 $4,500.00
     Vegetation Control



 $-  
 $1,500.00
LANDSCAPE:







   Mowing



 $-  
 $15,600.00
   Fertilization



 $-  
 $3,500.00
   Leaf Removal



 $-  
 $5,500.00
   Seeding



 $110.62
 $1,500.00
   Shrub Trimming



 $110.00
 $2,500.00
   Tree Trimming



 $1,170.00
 $4,000.00
   Tree Removal



 $704.00
 $15,000.00
   Snow Removal



 $7,530.16
 $6,000.00
ADMINISTRATION:







   Management



 $2,283.00
 $9,132.00
   Office 



 $298.18
 $1,000.00
   Insurance



 $7,475.22
 $30,000.00
   Legal



 $987.00
 $6,000.00
RESERVE:



 $2,500.00
 $15,000.00









                    Total:



 $34,345.55
 $203,957.00









Income:



 $17,566.77
 $3,478.00