Country Village Homeowners Association

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Tuesday, July 28, 2015

May 2015 Board Minutes

BOARD:  Max Roe, Betty Shaw, Sharon Eichmann, Veronica Coleman

MANAGEMENT:  Larry Edwards, Susan Keene

HOMEOWNERS:  Pat Alexander, Loma Chan, Karen Crowe, Steve Linson

The Country Village Board met on May 11, 2015, at The Harrison.  The March financials and Accounts Receivables were reviewed.

  • Susan Keene with PSG passed out 2015 contracts for Outdoor Solutions (fertilizer), Elite Pro Painting and Classic Lawncare to all Board members
  • Veronica Coleman made a motion to call a special meeting with an attorney.  She wants the attorney’s explanation of the rules and regulations so the Board can make informed decisions.  She would also like the attorney to explain the duties and responsibilities of each Board officer and member. The motion failed for a lack of a second.
  • Sharon Eichmann made a motion to contract PSG to design and host a web page for Country Village.  The Board has talked about this topic for long enough and it is now time to enhance the communication investment for homeowners.  Betty Shaw seconded.  The motion passed.
  • The Board addressed a concern by reaffirming Article 6 of the By-laws.  This article affirms that the checks can be signed by officers or employees, and the Board designates Property Services Group as the signee.  It also affirms that contracts may be signed by the Board President or Secretary.  The reaffirmation of Article 6 was approved with a motion by Sharon Eichmann and a second by Betty Shaw.

  • The Board approved a summer newsletter when the web site becomes available.  The information will be as follows:
               Lawn Treatment information
               Garage Sale
               Trash information
               Mayor’s Action Line
               Western Amenity information
               Annual meeting
  • The Board was presented with three quotes for the removal of five trees on the complex.  The maples are alive but causing damage to the water lines and sidewalks.  The ash trees are dead or dying.  The Board discussed the separate bids from Broad Ripple Tree Service, Wolf’s Tree Service, and Ping’s Tree Service.  After comparing individual costs per tree, the Board approved the bid of Ping’s Tree Service.  This company will provide more service for less money.
  • The Ping’s contract calls for the removal of the trees, the removal of the stumps and the grinding of the roots.  There will be considerable debris from the stump grinding but that will be removed by PSG.  The Board will be provided with the revised Ping’s Tree Service contract at the next meeting.  Brandon from PSG will also contact all affected homeowners to give them notice about the tree removal date.
  • Steve Linson has asked that the center downspout be removed from his gutters and the hole from the downspout covered.  He knows that the driveways are the homeowner’s responsibility, and he also knows that the new downspout has been causing damage to his driveway.

The meeting was adjourned.
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